Annual Meeting Minutes

[Guest Susan]

Is it okay for the Board of Director's to approve the Annual Meeting Minutes at the following Board of Directors meeting, not allowing members to vote for approval on the next Annual Meeting ballot?

[hmtcastle]

Is it okay for the Board of Director's to approve the Annual Meeting Minutes at the following Board of Directors meeting, not allowing members to vote for approval on the next Annual Meeting ballot?

It's not only okay, it's recommended if the general membership won't be meeting in the next three months. But the general membership has to authorize the board (or a committee) to approve its minutes. The board can't assume this authority on its own.

A year is too long to wait.

[Chris Harrison]

Is it okay for the Board of Director's to approve the Annual Meeting Minutes at the following Board of Directors meeting, not allowing members to vote for approval on the next Annual Meeting ballot?

Yes. In fact RONR p. 457 says:

When the next regular business session will not be held within a quarterly time interval (see p. 88), and the session does not last longer than one day, or in an organization in which there will be a change or replacement of a portion of the membership, the executive board or a committee appointed for the purpose should be authorized to approve the minutes. The fact that the minutes are not then read for approval at the next meeting does not prevent a member from having a relevant excerpt read for information; nor does it prevent the assembly in such a case from making additional corrections, treating the minutes as having been previously approved.