Guest Linda Huizenga Posted February 2, 2011 at 04:13 PM Report Share Posted February 2, 2011 at 04:13 PM Our president of our agricultural federation has requested the directors to forward agenda items to be included on the agenda. However our secretary has refused to change the agenda stating that it has served the board well for a number of years and changes should be brought to the board to be voted upon. Is it not the duty of the secretary to prepare the order of business for the president whichever way she would like it? Link to comment Share on other sites More sharing options...
hmtcastle Posted February 2, 2011 at 04:24 PM Report Share Posted February 2, 2011 at 04:24 PM Is it not the duty of the secretary to prepare the order of business for the president whichever way she would like it?No. The organization's secretary is not the president's personal secretary.And don't confuse an (optional) agenda with the order of business.See FAQ #14. Link to comment Share on other sites More sharing options...
Robert B Fish Posted February 2, 2011 at 04:54 PM Report Share Posted February 2, 2011 at 04:54 PM When you arrive at the meeting, if the agenda is presented, move to amend it. If it's not presented, move to adopt an agenda that you favor.the meeting belongs to its members and not to the president or the secretary individually.-Bob Link to comment Share on other sites More sharing options...
Guest Guest Posted February 2, 2011 at 05:39 PM Report Share Posted February 2, 2011 at 05:39 PM When you arrive at the meeting, if the agenda is presented, move to amend it. If it's not presented, move to adopt an agenda that you favor.the meeting belongs to its members and not to the president or the secretary individually.-BobCan the president ask the directors beforehand if they have agenda items and put them on the proposed agenda? Link to comment Share on other sites More sharing options...
hmtcastle Posted February 2, 2011 at 05:45 PM Report Share Posted February 2, 2011 at 05:45 PM Can the president ask the directors beforehand if they have agenda items and put them on the proposed agenda?Sure, it's a free country. Anyone can ask anything of anyone. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted February 2, 2011 at 06:46 PM Report Share Posted February 2, 2011 at 06:46 PM Can the president ask the directors beforehand if they have agenda items and put them on the proposed agenda?Sure, but so can you. So can anybody.In many societies, especially where the members are either trusting of the president, or merely lazy, the president makes up a draft agenda, and presents it in advance or at the meeting. Over time, people forget that there's nothing in RONR to require this, and it begins to fall under the authority of Alweighs Dunnit deSway's Rule's of Order, Never Revised. There's nothing horrible about it as long as you remember a few things. An agenda is seldom really necessary in ordinary societies. In most cases, the standard order of business in RONR is enough to keep you efficiently on track.If presented for adoption at the beginning of a meeting, the draft agenda is open for amendment (add/change/delete items) and debate, and requires majority approval.If never presented for adoption, it is not binding--in fact it is not even an agenda. It's just a piece of paper, a memo, a list of things to remember. It has no more parliamentary weight than the shopping list in your other pocket.Anyone, not just the president, can do all of these things, and present their own proposed agenda, either by moving it as an amendment in the nature of a substitute, or by offering to move it should the president's agenda be defeated.Something not listed on the agenda can be brought up out of the blue (unless it falls under a rule requiring previous notice) under New Business. Link to comment Share on other sites More sharing options...
tctheatc Posted February 2, 2011 at 07:41 PM Report Share Posted February 2, 2011 at 07:41 PM the authority of Alweighs Dunnit deSway's Rule's of Order, Never Revised. LOL! Love that! Link to comment Share on other sites More sharing options...
Guest Linda Posted February 3, 2011 at 09:45 PM Report Share Posted February 3, 2011 at 09:45 PM If the president/chair would like to have a proposed agenda circulated in advance of a meeting, do we need a formal motion? Link to comment Share on other sites More sharing options...
Rob Elsman Posted February 3, 2011 at 09:48 PM Report Share Posted February 3, 2011 at 09:48 PM Our president of our agricultural federation has requested the directors to forward agenda items to be included on the agenda. However our secretary has refused to change the agenda stating that it has served the board well for a number of years and changes should be brought to the board to be voted upon. Is it not the duty of the secretary to prepare the order of business for the president whichever way she would like it?No rule in RONR empowers the secretary to prepare the order of business for the president whichever way she would like it. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted February 3, 2011 at 10:17 PM Report Share Posted February 3, 2011 at 10:17 PM If the president/chair would like to have a proposed agenda circulated in advance of a meeting, do we need a formal motion?No, anyone who wants to can circulate any proposed anything in advance of a meeting. In order to make the proposed agenda into the real agenda, that requires a formal motion and a majority vote. And the motion is fully debatable, and the proposed agenda is fully amendable in the process. So what was proposed may end up completely different from what actually gets approved.And of course anyone, not just the president, has the same rights. Link to comment Share on other sites More sharing options...
jstackpo Posted February 3, 2011 at 10:21 PM Report Share Posted February 3, 2011 at 10:21 PM If the president/chair would like to have a proposed agenda circulated in advance of a meeting, do we need a formal motion?I fear you have a carts and horses problem here. A "formal motion" can be made only IN a meeting, and by then the agenda has alread been sent around - or not...Nothing prevents the president from sending out what he would like to see dealt with at the meeting. As noted by others, the members at the meeting can amend -- or completely ignore -- the president's agenda if they wish. Link to comment Share on other sites More sharing options...
Rob Elsman Posted February 3, 2011 at 10:23 PM Report Share Posted February 3, 2011 at 10:23 PM No, anyone who wants to can circulate any proposed anything in advance of a meeting. In order to make the proposed agenda into the real agenda, that requires a formal motion and a majority vote. And the motion is fully debatable, and the proposed agenda is fully amendable in the process. So what was proposed may end up completely different from what actually gets approved.And of course anyone, not just the president, has the same rights.For those bodies who are bound by rule to an established order of business, the adoption of an agenda that does not conform requires a two-thirds vote, since the adoption of the motion, in effect, suspends the rules, RONR (10th ed.), p. 98, l. 33, through p. 99, l. 3. Link to comment Share on other sites More sharing options...
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