Guest Guest_L. Collicott Posted February 2, 2011 at 06:33 PM Report Share Posted February 2, 2011 at 06:33 PM I am in need of assistance here. I am the secretary for MAAD (Midwest Athletic Association for the Deaf) MAAD.org and our President resigned, our VP moved up leaving the VP position open. I have copied and pasted Article 6, section 10 for you to read. SECTION 10 VACANCY – In the event of a vacancy for any of the elected Officers on theExecutive Board, the Executive Board shall notify the MAAD Club Members of the vacancy andshall set a deadline date for nominations from the Club Members to fill the vacancy. After thedeadline has passed, the Executive Board shall review all nominations received from the ClubMembers, and shall appoint a new Officer from one of the nominated individuals.We sent out two memos to all the member clubs asking for nominations. The first deadline came and went and no nominations were sent to MAAD so we sent out another memo asking for nominations. January 31st was the 2nd deadline. This morning I got a nomination via email from the club's secretary and a 2nd nomination verbally through a club member not the club secretary herself. Our meeting is March 3rd and so my question is what do we do with the nominations that came after the deadline? Several board members feel it's too late that the deadline has passed and that the nominees need to show up to the delegate meeting and we appoint them there. My concern is not having a VP president. What do you recommend that we do?Thank you in advance. Link to comment Share on other sites More sharing options...
hmtcastle Posted February 2, 2011 at 06:46 PM Report Share Posted February 2, 2011 at 06:46 PM Several board members feel it's too late that the deadline has passed and that the nominees need to show up to the delegate meeting and we appoint them there.If the deadline is a real deadline and you can only appoint a nominee submitted before the deadline, what's this about appointing someone who shows up in person? If you can do that, just do it and forget about the (late) nominations. Link to comment Share on other sites More sharing options...
Kim Goldsworthy Posted February 2, 2011 at 06:47 PM Report Share Posted February 2, 2011 at 06:47 PM ...our President resigned, our VP moved up leaving the VP position open.I have copied and pasted Article 6, section 10 for you to read. SECTION 10 VACANCY – In the event of a vacancy for any of the elected Officers on theExecutive Board, the Executive Board shall notify the MAAD Club Members of the vacancy andshall set a deadline date for nominations from the Club Members to fill the vacancy. After thedeadline has passed, the Executive Board shall review all nominations received from the ClubMembers, and shall appoint a new Officer from one of the nominated individuals.We sent out two memos to all the member clubs asking for nominations. The first deadline came and went and no nominations were sent to MAAD so we sent out another memo asking for nominations.January 31st was the 2nd deadline. This morning I got a nomination via email from the club's secretary and a 2nd nomination verbally through a club member not the club secretary herself. Our meeting is March 3rd and so my question is what do we do with the nominations that came after the deadline? Several board members feel it's too late that the deadline has passed and that the nominees need to show up to the delegate meeting and we appoint them there. My concern is not having a VP president. What do you recommend that we do?Good news.The deadline for nominations is a rule "in the nature of a rule of order".As such, they are suspendable.So, in a meeting, you can move to suspend the rules and re-open nominations.Add all the names you want, then.Close nominations.Hold your election.Problem solved. Link to comment Share on other sites More sharing options...
Chris Harrison Posted February 2, 2011 at 06:52 PM Report Share Posted February 2, 2011 at 06:52 PM [m]y question is what do we do with the nominations that came after the deadline? What do you recommend that we do?You would need to look to the bylaws in their entirety to say for sure (quoting a single provision usually doesn't give us the full picture) but it seems as if the nomination was given after the deadline it cannot be considered in the way that the provision describes. However, (and this is where you need to look to the entire bylaws for the whole picture) it could be possible that these people could be nominated from the floor or could be elected as a write-in at the Board meeting. Link to comment Share on other sites More sharing options...
Guest L.Collicott Posted February 2, 2011 at 06:57 PM Report Share Posted February 2, 2011 at 06:57 PM If the deadline is a real deadline and you can only appoint a nominee submitted before the deadline, what's this about appointing someone who shows up in person? If you can do that, just do it and forget about the (late) nominations.Ok, do we do it during the EB meeting which is on Thursday or during the delegate meeting which is Friday morning? Do we need new nominations from the delegates or use the 2 late nominations? Sorry for all the questions. I'm really new to this and would just like to follow proper procedeure. Link to comment Share on other sites More sharing options...
Chris Harrison Posted February 2, 2011 at 07:05 PM Report Share Posted February 2, 2011 at 07:05 PM Ok, do we do it during the EB meeting which is on Thursday or during the delegate meeting which is Friday morning? Do we need new nominations from the delegates or use the 2 late nominations? Sorry for all the questions. I'm really new to this and would just like to follow proper procedeure.I am not sure where the delegates factor into the situation since they were not mentioned in the bylaw provision you gave us. As for the nominations I am not completely sure that the rules can be suspended to re-open nominations but it may be a proper option-stay tuned for other opinions. Link to comment Share on other sites More sharing options...
hmtcastle Posted February 2, 2011 at 07:09 PM Report Share Posted February 2, 2011 at 07:09 PM Ok, do we do it during the EB meeting which is on Thursday or during the delegate meeting which is Friday morning?I see I failed to note the distinction between the board meeting and the delegates meeting. Certainly the board can't do anything at the delegates meeting since the board, as a board,, won't be there (the board can only act as a board at board meetings).Other than that, I'm afraid you'll have to interpret your own rules. Link to comment Share on other sites More sharing options...
Guest L. Collicott Posted February 2, 2011 at 07:33 PM Report Share Posted February 2, 2011 at 07:33 PM I am not sure where the delegates factor into the situation since they were not mentioned in the bylaw provision you gave us. As for the nominations I am not completely sure that the rules can be suspended to re-open nominations but it may be a proper option-stay tuned for other opinions.Delegates are club representatives of their own individual clubs which are affliated to MAAD as a member club. Hope this helps. Link to comment Share on other sites More sharing options...
Chris Harrison Posted February 2, 2011 at 07:45 PM Report Share Posted February 2, 2011 at 07:45 PM Delegates are club representatives of their own individual clubs which are affliated to MAAD as a member club. Hope this helps.I get that but delegates are not mentioned in the bylaws provision you cited so I don't see where they would factor into this equation. Link to comment Share on other sites More sharing options...
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