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executive session


Guest Claire

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We are a non-profit Association in an over 55 community. Our by-laws read-- "The board shall meet a minimum of six [6} times a calendar year and additionally upon call by the President or by three of its members, and written or personal notice of every meeting of the Board shall be given to each director at least three {3} days in advance specifying time and place."

My question --- Are all regular Board meeting considered to be Executive sessions? For many many years the BOD have met but do not discuss what happens-- as board members we have been instructed that what happens at the board stays at the board. However, if there are topics regarding fund raisers, gifts at Christmas time to volunteer organizations etc. these are brought to the monthly general membership. I know this is long but trying to learn exactly what is meant by Executive session. Thanks

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Are all regular Board meeting considered to be Executive sessions?

Maybe.

The Book says that in some kinds of organizations, 100% of the meetings are held in executive session. -- There is no explicit closing of the meeting, as a closed meeting is the standard practice of that given body.

Q. Is YOUR organization one of those?

I don't know.

But it could be.

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Are all regular Board meeting considered to be Executive sessions?

That is up to the board. Many boards meet exclusively in executive session, by rule or custom.

For many many years the BOD have met but do not discuss what happens-- as board members we have been instructed that what happens at the board stays at the board.

That sounds like executive session to me.

However, if there are topics regarding fund raisers, gifts at Christmas time to volunteer organizations etc. these are brought to the monthly general membership.

If an assembly meets in executive session, nothing is released outside of the meeting except the information the assembly chooses to release. Subordinate boards will frequently reveal the actions they take for practical reasons but will keep the debate confidential. If there is a lack of clarity on what is and isn't confidential for your board, it would be best for your board to discuss the issue to ensure everyone is on the same page.

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