Maroon Posted May 11, 2011 at 01:39 AM Report Share Posted May 11, 2011 at 01:39 AM In our monthly meeting, the mintues were read. I asked for a motion to accept the minutes. I then asked for the question, and corrections were made to the minutes. I then asked for a motion to approve the minutes as corrected. Is this out of order to do it this way? Link to comment Share on other sites More sharing options...
Rev Ed Posted May 11, 2011 at 01:49 AM Report Share Posted May 11, 2011 at 01:49 AM Well, normally the Chairman will ask the Secretary to read the Minutes (unless the Minutes are distributed prior to the meeting, although any member may require the Minutes to be read), and then the Chairman asks for corrections. Once any (or all) corrections are made, the Chairman will normally state something to the effect of "If there are no more corrections, the Minutes are approved."However, a motion to approve the Minutes would not be out of order. Link to comment Share on other sites More sharing options...
Chris Harrison Posted May 11, 2011 at 01:52 AM Report Share Posted May 11, 2011 at 01:52 AM In our monthly meeting, the mintues were read. I asked for a motion to accept the minutes. I then asked for the question, and corrections were made to the minutes. I then asked for a motion to approve the minutes as corrected. Is this out of order to do it this way?Although making a motion to approve the minutes is not out of order the preferred process under RONR is for there to be no motion and the Chair after asking if there are any corrections to declare the minutes approved (as corrected). See RONR pp. 343-344. Link to comment Share on other sites More sharing options...
Guest Sally Posted May 11, 2011 at 09:16 PM Report Share Posted May 11, 2011 at 09:16 PM Is it proper for the chair to revise or make changes to the minutes before they are distributed to the board for approval or corrections Link to comment Share on other sites More sharing options...
hmtcastle Posted May 11, 2011 at 09:18 PM Report Share Posted May 11, 2011 at 09:18 PM Is it proper for the chair to revise or make changes to the minutes before they are distributed to the board for approval or correctionsAny member may make suggestions to the secretary before she submits her draft for approval but she is under no obligation either to show her draft to anyone or to accept the suggestions. The chair enjoys no special status in this process.[For future reference, this forum works best if you ask your new question as a new topic, even if a similar topic exists.] Link to comment Share on other sites More sharing options...
Guest Gusty Posted May 13, 2011 at 05:29 PM Report Share Posted May 13, 2011 at 05:29 PM Any member may make suggestions to the secretary before she submits her draft for approval but she is under no obligation either to show her draft to anyone or to accept the suggestions. The chair enjoys no special status in this process.[For future reference, this forum works best if you ask your new question as a new topic, even if a similar topic exists.] Link to comment Share on other sites More sharing options...
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