Guest Richard G Posted May 25, 2011 at 11:38 AM Report Share Posted May 25, 2011 at 11:38 AM I know that the secretary is responsible for taking minutes of meetings and for distributing them to members for additions and corrections. However, once minutes have been approved, which officer is responsible for certifying the minutes by attaching his/her signature. Is it the secretary or the president? Link to comment Share on other sites More sharing options...
hmtcastle Posted May 25, 2011 at 11:46 AM Report Share Posted May 25, 2011 at 11:46 AM I know that the secretary is responsible for taking minutes of meetings and for distributing them to members for additions and corrections. However, once minutes have been approved, which officer is responsible for certifying the minutes by attaching his/her signature. Is it the secretary or the president?The person who submits the draft minutes for approval signs the submission. The person serving as secretary when the minutes are approved initials them as approved. The president can initial them as well. But they're official when they're approved, initials or no.And, although it's a common practice to distribute the draft to all members prior to the meeting at which they'll be approved, it's not a requirement. Link to comment Share on other sites More sharing options...
jstackpo Posted May 25, 2011 at 11:47 AM Report Share Posted May 25, 2011 at 11:47 AM Secretary, or Secretary pro tem if a substitute took the minutes when the sec wasn't there.Correction: RONR does NOT require the minutes to be "distributed to members", only read at the (next) meeting for any corrections. That is when they get approved. Your rules (or traditions) may say otherwise. Link to comment Share on other sites More sharing options...
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