Guest cleveland Posted June 1, 2011 at 10:47 PM Report Share Posted June 1, 2011 at 10:47 PM our board and officers used the absentee ballot process in voting on an issue rather than having a meeting and voting. absentee voting is not mentioned in our constitution concerning their voting methods. Can they call a meeting and vote as they would have done in the past or is there something additional that needs to be done? Link to comment Share on other sites More sharing options...
Chris Harrison Posted June 1, 2011 at 11:07 PM Report Share Posted June 1, 2011 at 11:07 PM our board and officers used the absentee ballot process in voting on an issue rather than having a meeting and voting. absentee voting is not mentioned in our constitution concerning their voting methods. Can they call a meeting and vote as they would have done in the past or is there something additional that needs to be done?If the Board used absentee voting without it being specifically authorized in the bylaws/constitution then everything they did using that form of voting is null and void (RONR p. 244[d], p. 255, pp. 408-409). So the only way they can do anything validly is at a properly called meeting. Link to comment Share on other sites More sharing options...
hmtcastle Posted June 1, 2011 at 11:07 PM Report Share Posted June 1, 2011 at 11:07 PM Can they call a meeting and vote as they would have done in the pastMaybe, if your bylaws allow for special (called) meetings. If they don't you'll have to wait until the next regular (monthly? annual?) meeting.In any event, you can ignore the absentee ballot nonsense as if it never happened. Link to comment Share on other sites More sharing options...
Guest cleveland Posted June 1, 2011 at 11:20 PM Report Share Posted June 1, 2011 at 11:20 PM If the Board used absentee voting without it being specifically authorized in the bylaws/constitution then everything they did using that form of voting is null and void (RONR p. 244[d], p. 255, pp. 408-409). So the only way they can do anything validly is at a properly called meeting. Link to comment Share on other sites More sharing options...
Guest cleveland Posted June 1, 2011 at 11:22 PM Report Share Posted June 1, 2011 at 11:22 PM Our constitution doesn't address a "properly called meeting". We have always just sent out a meeting notice to thoses who need to attend and we have the meeting. Is there any special requirements or can we just follow the same protocal as past meetings? thank you. Link to comment Share on other sites More sharing options...
Chris Harrison Posted June 1, 2011 at 11:27 PM Report Share Posted June 1, 2011 at 11:27 PM Our constitution doesn't address a "properly called meeting". We have always just sent out a meeting notice to thoses who need to attend and we have the meeting. Is there any special requirements or can we just follow the same protocal as past meetings? thank you.By a properly called meeting I mean that the call of the meeting (a meeting notice) is sent out to all of the members of the body which will be meeting. However, as Mr. Mountcastle pointed out a Special Meeting can only be called if the bylaws authorize them being called. Link to comment Share on other sites More sharing options...
hmtcastle Posted June 1, 2011 at 11:37 PM Report Share Posted June 1, 2011 at 11:37 PM We have always just sent out a meeting notice to thoses who need to attend and we have the meeting. Well, you should stop doing that. You need to send the meeting notice to all members, not just those who "need to attend" (and who determines who needs to attend?).Most parliamentary questions can be answered by remembering what you should have learned in kindergarten. Link to comment Share on other sites More sharing options...
Tim Wynn Posted June 1, 2011 at 11:39 PM Report Share Posted June 1, 2011 at 11:39 PM Our constitution doesn't address a "properly called meeting". We have always just sent out a meeting notice to thoses who need to attend and we have the meeting. Is there any special requirements or can we just follow the same protocal as past meetings? thank you.If regular meetings aren't scheduled in the bylaws, the assembly should schedule each next regular meeting inside each current regular meeting, and notice must be sent to all members. See RONR(10th ed.), p. 87, l. 22-27. Link to comment Share on other sites More sharing options...
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