Guest Carolyn Posted June 6, 2011 at 04:02 PM Report Share Posted June 6, 2011 at 04:02 PM Who takes the minutes when the Secretary is absent? Link to comment Share on other sites More sharing options...
jstackpo Posted June 6, 2011 at 04:08 PM Report Share Posted June 6, 2011 at 04:08 PM Anybody willing to be appointed (and, presumably, competent). Link to comment Share on other sites More sharing options...
Rob Elsman Posted June 6, 2011 at 08:26 PM Report Share Posted June 6, 2011 at 08:26 PM Who takes the minutes when the Secretary is absent?The assembly should elect a secretary pro tem at the beginning of the meeting. See RONR (10th ed.), p. 443, ll. 27-30. Link to comment Share on other sites More sharing options...
George Mervosh Posted June 6, 2011 at 08:30 PM Report Share Posted June 6, 2011 at 08:30 PM The assembly should elect a secretary pro tem at the beginning of the meeting. See RONR (10th ed.), p. 443, ll. 27-30.I hope I live long enough to see an actual election for secretary pro tem.Usually it's just:Anybody willing to be appointed (and, presumably, competent). Link to comment Share on other sites More sharing options...
Gerry4000 Posted June 7, 2011 at 05:34 PM Report Share Posted June 7, 2011 at 05:34 PM I am a board member of an organization that meets monthly. We established (our bylaws allow this) the position of Assistant Secretary to deal with the occasional absence of the Secretary, both for taking the minutes and signing any documents requiring the Secretary's signature. Link to comment Share on other sites More sharing options...
David A Foulkes Posted June 7, 2011 at 07:03 PM Report Share Posted June 7, 2011 at 07:03 PM I am a board member of an organization that meets monthly. We established (our bylaws allow this) the position of Assistant Secretary to deal with the occasional absence of the Secretary, both for taking the minutes and signing any documents requiring the Secretary's signature.Is your Assistant Secretary at every meeting, even those the Secretary attends (just in case s/he has to leave)? If so, I'd just promote the AS and be done with it. Link to comment Share on other sites More sharing options...
Gerry4000 Posted June 7, 2011 at 07:05 PM Report Share Posted June 7, 2011 at 07:05 PM Is your Assistant Secretary at every meeting, even those the Secretary attends (just in case s/he has to leave)? If so, I'd just promote the AS and be done with it.No, each misses an occasional monthly meeting. It is rare, however, that both are absent from the same meeting. Link to comment Share on other sites More sharing options...
hmtcastle Posted June 7, 2011 at 07:07 PM Report Share Posted June 7, 2011 at 07:07 PM Is your Assistant Secretary at every meeting, even those the Secretary attends (just in case s/he has to leave)? If so, I'd just promote the AS and be done with it.Having an assistant (or "vice") secretary seems as reasonable as having a vice-president since both positions (presiding officer and secretary) are deemed by RONR to be "essential". Link to comment Share on other sites More sharing options...
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