Guest Dawn Posted June 10, 2011 at 06:20 PM Report Share Posted June 10, 2011 at 06:20 PM If, in anticipation of legal action, an organization opts to have its minutes of an Executive Session recorded and transcribed verbatim by a sworn court report, do those minutes require an approval of the Board and signature of the Secretary? Link to comment Share on other sites More sharing options...
Chris Harrison Posted June 10, 2011 at 06:28 PM Report Share Posted June 10, 2011 at 06:28 PM If, in anticipation of legal action, an organization opts to have its minutes of an Executive Session recorded and transcribed verbatim by a sworn court report, do those minutes require an approval of the Board and signature of the Secretary?As far as RONR is concerned the minutes should be approved no matter who took the minutes. Even if a sworn Court Reporter were to take the minutes word-for-word there always is the possibility of errors being made such as who said a certain thing or who made a certain motion. Link to comment Share on other sites More sharing options...
Guest Dawn Posted June 10, 2011 at 06:34 PM Report Share Posted June 10, 2011 at 06:34 PM As far as RONR is concerned the minutes should be approved no matter who took the minutes. Even if a sworn Court Reporter were to take the minutes word-for-word there always is the possibility of errors being made such as who said a certain thing or who made a certain motion.Does the Secretary, who in this case cannot be impartial, need to sign off on verbatim minutes? Link to comment Share on other sites More sharing options...
Chris Harrison Posted June 10, 2011 at 06:44 PM Report Share Posted June 10, 2011 at 06:44 PM Does the Secretary, who in this case cannot be impartial, need to sign off on verbatim minutes?There is no duty under RONR for the Secretary to be impartial. The job of the Secretary is to take the minutes in a factual manner and if he does his job there is nothing to be partial or impartial about. Link to comment Share on other sites More sharing options...
David A Foulkes Posted June 10, 2011 at 06:48 PM Report Share Posted June 10, 2011 at 06:48 PM There is no duty under RONR for the Secretary to be impartial. The job of the Secretary is to take the minutes in a factual manner and if he does his job there is nothing to be partial or impartial about.Although the "minutes should never reflect the secretary's opinion, favorable or otherwise, on anything said or done." (p. 451 l. 28-29) Just sayin'...... Link to comment Share on other sites More sharing options...
Gerry4000 Posted June 10, 2011 at 08:34 PM Report Share Posted June 10, 2011 at 08:34 PM If, in anticipation of legal action, an organization opts to have its minutes of an Executive Session recorded and transcribed verbatim by a sworn court report, do those minutes require an approval of the Board and signature of the Secretary?Transcriptions of all that is said at a meetins are not minutes. You still need minutes of the meeting, and apprival of minutes, etc.Going beyond RONR, is getting the meeting recorded and transcribed been done on the advice of a competent attorney? I just attended a meeting last evening conducted by an attorney about board meetings, board members, etc. He actually made the point that if board meetings are recorded to aid the Secretary in preparing minutes, that the recordings be destroyed after the minutes are prepared. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted June 10, 2011 at 10:16 PM Report Share Posted June 10, 2011 at 10:16 PM If, in anticipation of legal action, an organization opts to have its minutes of an Executive Session recorded and transcribed verbatim by a sworn court report, do those minutes require an approval of the Board and signature of the Secretary?Yes, they require the approval of (a majority of) the body to which they apply. They should be signed by the person preparing them, which may or may be the secretary in this instance, and when approved (possibly with corrections), should be initialed by the person serving as secretary at the meeting at which they are approved.I cannot fathom what possible benefit having such detailed minutes could have, especially in anticipation of legal action, and can easily think of a dozen ways they can haunt you, but that's another discussion. Link to comment Share on other sites More sharing options...
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