RSTR2203 Posted June 30, 2011 at 12:23 PM Report Share Posted June 30, 2011 at 12:23 PM At our last meeting we began with a quorum; however, two members came in after the meeting begun. Please review the following and reply with comments, suggestions, or needed changes.AGENDA ITEM III Consider an application from XXX, for signage and window replacements at 235 XXX Southeast.XXX, Neighborhood Development Specialist, conducted a PowerPoint Presentation detailing the property.Commissioner XXX entered at 3:03 p.m.Mr. XXX approached the Commission to speak in favor of this application. No one came forward to speak against this application.Commissioner XXX entered at 3:05 p.m.The Commission approved the application, for signage and window replacements. etc... Link to comment Share on other sites More sharing options...
David A Foulkes Posted June 30, 2011 at 12:38 PM Report Share Posted June 30, 2011 at 12:38 PM Well, Mr. XXX really gets around! So, what is your question about Roberts Rules of Order?By the way, did you mean to say you started the meeting without a quorum?At our last meeting we began with a quorum; Link to comment Share on other sites More sharing options...
RSTR2203 Posted June 30, 2011 at 12:52 PM Author Report Share Posted June 30, 2011 at 12:52 PM Well, Mr. XXX really gets around! So, what is your question about Roberts Rules of Order?By the way, did you mean to say you started the meeting without a quorum?No, we opened with a quorum. I want to make sure I'm recording the minutes correctly since the members came in after the Commission voted on other applications. Link to comment Share on other sites More sharing options...
Gary c Tesser Posted June 30, 2011 at 02:46 PM Report Share Posted June 30, 2011 at 02:46 PM No, we opened with a quorum. I want to make sure I'm recording the minutes correctly since the members came in after the Commission voted on other applications.If you write your minutes the way Robert's Rules advises (about three short pages, beginning around p. 451, plus a sample!), which is a very good idea, you don't record members' arrivals, departures, restroom breaks, &c., at all. Link to comment Share on other sites More sharing options...
Rev Ed Posted June 30, 2011 at 05:37 PM Report Share Posted June 30, 2011 at 05:37 PM Once quorum is met, it does not matter how many members arrive during the meeting. And unless it means that quorum is lost, it does not matter how many members leave during the meeting. However, if you have doubt as to whether or not there is still quorum once the meeting has began, then you have the right to make a request to determine if quorum still exists. Link to comment Share on other sites More sharing options...
RSTR2203 Posted June 30, 2011 at 06:19 PM Author Report Share Posted June 30, 2011 at 06:19 PM Once quorum is met, it does not matter how many members arrive during the meeting. And unless it means that quorum is lost, it does not matter how many members leave during the meeting. However, if you have doubt as to whether or not there is still quorum once the meeting has began, then you have the right to make a request to determine if quorum still exists.Thank you. Basically, my concern is that two members were not in attendance at the time the other two agenda items were voted on. I’m guessing, by your reply, unanimous is unanimous. If a quorum is six (6) it doesn't matter if the vote is 7-0 vs 9-0, it's still unanimous? Link to comment Share on other sites More sharing options...
Weldon Merritt Posted June 30, 2011 at 06:57 PM Report Share Posted June 30, 2011 at 06:57 PM Thank you. Basically, my concern is that two members were not in attendance at the time the other two agenda items were voted on. I’m guessing, by your reply, unanimous is unanimous. If a quorum is six (6) it doesn't matter if the vote is 7-0 vs 9-0, it's still unanimous?Yes, but unanimity is seldom relevant. A motion adopted by a one-vote margin is juat as valid as one adopted by a landslide. The only time unanimity would matter would be if a particular motion requires a unanimous vote for its adoption. Link to comment Share on other sites More sharing options...
Kim Goldsworthy Posted July 1, 2011 at 08:11 AM Report Share Posted July 1, 2011 at 08:11 AM At our last meeting we began with a quorum; however, two members came in after the meeting begun. Please review the following and reply with comments, suggestions, or needed changes.AGENDA ITEM III Consider an application from XXX, for signage and window replacements at 235 XXX Southeast.XXX, Neighborhood Development Specialist, conducted a PowerPoint Presentation detailing the property.Commissioner XXX entered at 3:03 p.m.Mr. XXX approached the Commission to speak in favor of this application. No one came forward to speak against this application.Commissioner XXX entered at 3:05 p.m.The Commission approved the application, for signage and window replacements. etc...If you were to follow the recommended format for minutes in Robert's Rules of Order Newly Revised, then you would not mention:(a.) who enters and who leaves.(b.) the fact that no one spoke in opposition.(c.) who spoke in favor. Your minutes failed to include the wording of the actual main motion.It is not enough to mention subject matter.That is, it is not sufficient to say, "X came forward with an application for Y."Ideally, the main motion would have been worded, "(I move) that the board approve signage and window replacement for [address] (or for [whom])."Ideally, minutes describing a main motion ought not talk in the third person past tense (that is, your "The commission approved ..."). Better, "That the commission approve [whatever].", and then mentioning that is was adopted (or was rejected). Link to comment Share on other sites More sharing options...
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