Lorraine Posted August 17, 2011 at 12:05 PM Report Share Posted August 17, 2011 at 12:05 PM June 30th we had a seven member board meeting. Our bylaws state that 4 is a quorum. After the meeting 4 members resigned and have since been replaced. I have a meeting tonight, and the minutes from June 30th are in our packet to be approved. Only 3 members on our present board were at that June 30th meeting. Can 3 members (not a quorum) approve the minutes? Are the minutes tabled? Thank you for any assistance. Link to comment Share on other sites More sharing options...
George Mervosh Posted August 17, 2011 at 12:36 PM Report Share Posted August 17, 2011 at 12:36 PM All members present (new or old, attended the last meeting or not) can approve the minutes. Follow the process on pp. 343-344 Link to comment Share on other sites More sharing options...
David A Foulkes Posted August 17, 2011 at 02:15 PM Report Share Posted August 17, 2011 at 02:15 PM Can 3 members (not a quorum) approve the minutes? Are the minutes tabled? Thank you for any assistance.Your quorum is based on the current make-up of the board. If at least four members attend (old or new), you have a quorum. The minutes are approved by the current members, not just those remaining who were at the meeting for which the minutes are up for approval. Note also that approval of the minutes by motion, while not actually out of order (yet), is not the recommended procedure. The secretary reads the minutes, the chair asks for any corrections, and then announces the minutes approved (as corrected). All present members may offer corrections, even if they weren't at the previous meeting. Corrections are handled by general consent, unless there is some dispute about them in which case a majority vote will decide.This is offered in case you're missing pages 343-344 (or possibly the whole book). Link to comment Share on other sites More sharing options...
Lorraine Posted August 17, 2011 at 03:53 PM Author Report Share Posted August 17, 2011 at 03:53 PM Your quorum is based on the current make-up of the board. If at least four members attend (old or new), you have a quorum. The minutes are approved by the current members, not just those remaining who were at the meeting for which the minutes are up for approval. Note also that approval of the minutes by motion, while not actually out of order (yet), is not the recommended procedure. The secretary reads the minutes, the chair asks for any corrections, and then announces the minutes approved (as corrected). All present members may offer corrections, even if they weren't at the previous meeting. Corrections are handled by general consent, unless there is some dispute about them in which case a majority vote will decide.This is offered in case you're missing pages 343-344 (or possibly the whole book). Yes, I am missing the whole book. lol But I do have intentions of obtaining one. Thank you for answering my question. Link to comment Share on other sites More sharing options...
Shmuel Gerber Posted August 17, 2011 at 04:09 PM Report Share Posted August 17, 2011 at 04:09 PM Note also that approval of the minutes by motion, while not actually out of order (yet), is not the recommended procedure. What do you mean "yet"? Link to comment Share on other sites More sharing options...
Dan Honemann Posted August 17, 2011 at 07:04 PM Report Share Posted August 17, 2011 at 07:04 PM What do you mean "yet"?I think he means that the next edition will make it clear that no vote should be taken on a motion to approve the minutes, which, as you know, is certainly true. Link to comment Share on other sites More sharing options...
Guest Sam Posted September 26, 2011 at 10:41 PM Report Share Posted September 26, 2011 at 10:41 PM Minutes approval procedure in 11th edition?I promise to buy the new edition, but in the meantime need to know whether voting on approving / correcting the minutes is still allowed? (This thread predicted it would not be.)Thanks. Link to comment Share on other sites More sharing options...
Guest Gary c Tesser Posted September 27, 2011 at 07:09 AM Report Share Posted September 27, 2011 at 07:09 AM See Mr Foulkes' post, #3, from August. Patiently endure the pontificating from the pundits and panjandrums. In the meantime, no one will commit mayhem if you vote on accepting the minutes; but you shouldn't. It's idiotic: if the motion is lost, then ... -- Pfui. You don't vote on approving the minutes because you approve the minutes. If the draft is bad, fix it. It's like the president arrives at starting time, looks out at the assembly, and asks, do I hear a motion to begin the meeting? Link to comment Share on other sites More sharing options...
David A Foulkes Posted September 27, 2011 at 11:22 AM Report Share Posted September 27, 2011 at 11:22 AM It's like the president arrives at starting time, looks out at the assembly, and asks, do I hear a motion to begin the meeting?Oh, so...... we should stop doing that now, too???? Huh! Link to comment Share on other sites More sharing options...
Trina Posted September 27, 2011 at 12:49 PM Report Share Posted September 27, 2011 at 12:49 PM ...It's like the president arrives at starting time, looks out at the assembly, and asks, do I hear a motion to begin the meeting?I belonged to a group whose president did exactly that to open every meeting. Ugghhh... but, it's pretty small potatoes, in terms of fair procedure, since someone always obliged and made the requested impossible motion. Link to comment Share on other sites More sharing options...
Josh Martin Posted September 27, 2011 at 11:21 PM Report Share Posted September 27, 2011 at 11:21 PM Minutes approval procedure in 11th edition?I promise to buy the new edition, but in the meantime need to know whether voting on approving / correcting the minutes is still allowed? (This thread predicted it would not be.)In the 11th edition, it is still permissible to vote on a correction to the minutes (although this should be rare), but it is clarified that it is not appropriate to vote on the final approval of the minutes. Link to comment Share on other sites More sharing options...
Tim Wynn Posted September 28, 2011 at 09:41 PM Report Share Posted September 28, 2011 at 09:41 PM In the 11th edition, it is still permissible to vote on a correction to the minutes (although this should be rare), but it is clarified that it is not appropriate to vote on the final approval of the minutes.This is found on pp. 344-345 of RONR (11th ed.). Link to comment Share on other sites More sharing options...
Gary Novosielski Posted September 29, 2011 at 06:11 PM Report Share Posted September 29, 2011 at 06:11 PM Yes, I am missing the whole book. lol But I do have intentions of obtaining one. Thank you for answering my question.When you get the book (insist on the 11th edition) you will find the matter has moved to pages 354-355. Pay special attention to page 355, lines 8-11, which confirms that members who were absent from that meeting are not prevented from participating in the correction and approval process. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted September 29, 2011 at 06:12 PM Report Share Posted September 29, 2011 at 06:12 PM This is found on pp. 344-345 of RONR (11th ed.).Umm, in my copy it is found ten pages later. Link to comment Share on other sites More sharing options...
Dan Honemann Posted September 29, 2011 at 07:08 PM Report Share Posted September 29, 2011 at 07:08 PM Umm, in my copy it is found ten pages later.Tim apparently has the deluxe version. Speeds up everything. Link to comment Share on other sites More sharing options...
Tim Wynn Posted September 29, 2011 at 07:39 PM Report Share Posted September 29, 2011 at 07:39 PM Tim apparently has the deluxe version. Speeds up everything.My keyboard is not 11th edition compliant, yet. Link to comment Share on other sites More sharing options...
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