Special meeting called

[Guest April]

we are a 12 member 501-c board of directors. At our last meeting we voted to have some work done on our club. It was passed and all the contractors were asked to a special meeting that following week. During this period of time a group of x board members and some present members had an informal meeting to discuss the fact that the board was spending money. Now keep in mind this passed overwhelmingly. More to it but trying to keep it short, 5 members resigned due to the whole conflict. The remaining members had another special meeting and voted down the approved maint.that had already been approved. What is your opinion on this deal. Is the something that should have been done. We have sense had to put all the contractors on hold. Until this episode our board got along really well. Three of the people have recinded their resignations because it was not in the best interest of the club. Is there a time limit on recinding. We do not address this in our by-laws

thank

april

[Tim Wynn]

To rescind the motion that was adopted would have require a two-thirds vote, or a majority vote with notice, or a vote of a majority of the entire membership (of the board). In boards, it is common for a majority vote to actually be a vote of a majority of the entire membership, since, often times, all the board members are present in a meeting and vote. However, if the voting requirement for rescinding the motion was not met, the chair should have announced that the motion to rescind was lost. In any event, if a point of order was not raised at that time, the announcement of the chair stands.

As for the resignations, if they have been acted upon and if the person was present or has been officially notified, it is too late for the assembly to rescind the action. See RONR(11th ed.), p. 308, ll. 24-27. It would also be too late to withdraw the resignation.

[J. J.]

From a procedural standpoint, you can Rescind the decision to hire the contractor (p. 3-05, ff). That would require a 2/3 vote, a majority of the entire membership, or a majority with notice (p. 306, #7).

A resignation cannot be rescinded (p. 308, c.), but it can withdrawn prior to being accepted (pp. 295-97).