Guest Superstar Posted October 20, 2011 at 08:08 PM Report Share Posted October 20, 2011 at 08:08 PM Does the secretary or president submit minutes to all the board members prior to the actually Board meeting for their review? Link to comment Share on other sites More sharing options...
Guest Edgar Posted October 20, 2011 at 08:14 PM Report Share Posted October 20, 2011 at 08:14 PM Does the secretary or president submit minutes to all the board members prior to the actually Board meeting for their review?RONR imposes no such requirement on the secretary (or the president), though it not an uncommon practice. Link to comment Share on other sites More sharing options...
David A Foulkes Posted October 20, 2011 at 08:36 PM Report Share Posted October 20, 2011 at 08:36 PM Does the secretary or president submit minutes to all the board members prior to the actually Board meeting for their review?And in case you're asking which of the two officers handles this, it would typically be the secretary. Link to comment Share on other sites More sharing options...
Tim Wynn Posted October 20, 2011 at 08:50 PM Report Share Posted October 20, 2011 at 08:50 PM Does the secretary or president submit minutes to all the board members prior to the actually Board meeting for their review?If minutes are going to be distributed, it doesn't matter who does the distribution. Link to comment Share on other sites More sharing options...
Rev Ed Posted October 20, 2011 at 09:54 PM Report Share Posted October 20, 2011 at 09:54 PM By default it would be the person who prepared the draft version of the Minutes - although as the Minutes are normally the responsibility of the Secretary, then the Secretary would normally handle this. Link to comment Share on other sites More sharing options...
Burke Balch Posted October 20, 2011 at 11:15 PM Report Share Posted October 20, 2011 at 11:15 PM The book talks in some detail about the pros and cons of distributing draft minutes in advance of the meeting at which they are to be adopted. See RONR (11th ed.), p. 355, ll. 12-27. Link to comment Share on other sites More sharing options...
Guest Dave M Posted October 21, 2011 at 01:18 AM Report Share Posted October 21, 2011 at 01:18 AM When the minutes are submitted for approval to the board, does approval require a simple majority, or unanimous ? (one member objects strenuously to the details of the minutes) Thanks for your advice....... Link to comment Share on other sites More sharing options...
Rob Elsman Posted October 21, 2011 at 01:30 AM Report Share Posted October 21, 2011 at 01:30 AM When the minutes are submitted for approval to the board, does approval require a simple majority, or unanimous ? (one member objects strenuously to the details of the minutes) Thanks for your advice.......The approval of the minutes is a special case of unanimous consent. The objecting member should offer a correction while the approval is pending. The proposed correction can be agreed to by unanimous consent, but, if necessary, it can be handled like any other subsidiary motion to Amend. See RONR (11th ed.), pp. 354, 355. Link to comment Share on other sites More sharing options...
Guest Dave M Posted October 21, 2011 at 02:19 AM Report Share Posted October 21, 2011 at 02:19 AM Thanks, so the minutes remain unapproved until there is unanimous consent.....? Is there a deadline to get the minutes approved....? Link to comment Share on other sites More sharing options...
Rob Elsman Posted October 21, 2011 at 02:21 AM Report Share Posted October 21, 2011 at 02:21 AM Thanks, so the minutes remain unapproved until there is unanimous consent.....? Is there a deadline to get the minutes approved....?As soon as all the proposed corrections have been handled, the presiding officer declares the minutes approved as read or approved as corrected, whichever is the case. Link to comment Share on other sites More sharing options...
Tim Wynn Posted October 21, 2011 at 02:23 AM Report Share Posted October 21, 2011 at 02:23 AM Thanks, so the minutes remain unapproved until there is unanimous consent.....? Is there a deadline to get the minutes approved....?Well, keep in mind that the ONLY* way to not consent is to offer a correction. When no more corrections are offered, the chair declares the minutes approved.(*except for putting them off temporarily, but let's not go down that road at this time) Link to comment Share on other sites More sharing options...
Gary Novosielski Posted October 21, 2011 at 02:28 AM Report Share Posted October 21, 2011 at 02:28 AM Thanks, so the minutes remain unapproved until there is unanimous consent.....? Is there a deadline to get the minutes approved....?No, the minutes do not remain unapproved.Mr. Elsman correctly pointed out that the member should not merely "strenuously object" without offering a correction to the minutes which he believes would make them acceptable.But if that correction should not be acceptable to the other members, then the matter is handled like any other motion to Amend, i.e., the amendment (in this case called a "correction") is agreed to (or not) by a majority vote. Ultimately, if the minutes as corrected still cannot be agreed to by unanimous consent, then a majority vote on their adoption may be required. But the 11th edition is somewhat less than crystal clear on this point. Actually, upon re-reading that paragraph, the 11th edition makes clear that no formal vote is required. Thus, the member who strenuously objected, having failed in his attempt to have his correction adopted, even by a majority, has no further standing to object to final approval of the minutes. There is no final vote, even if a formal motion to approve (not recommended) has been made and seconded. Link to comment Share on other sites More sharing options...
Rob Elsman Posted October 21, 2011 at 02:31 AM Report Share Posted October 21, 2011 at 02:31 AM No, the minutes do not remain unapproved.Mr. Elsman correctly pointed out that the member should not merely "strenuously object" without offering a correction to the minutes which he believes would make them acceptable.But if that correction should not be acceptable to the other members, then the matter is handled like any other motion to Amend, i.e., the amendment (in this case called a "correction") is agreed to (or not) by a majority vote. Ultimately, if the minutes as corrected still cannot be agreed to by unanimous consent, then a majority vote on their adoption may be required. But the 11th edition is somewhat less than crystal clear on this point.I disagree. No vote is taken on the final approval of the minutes. Take a look at the new elaboration on this topic in RONR (11th ed.), pp. 354, 355. Link to comment Share on other sites More sharing options...
Guest Dave M Posted October 21, 2011 at 02:35 AM Report Share Posted October 21, 2011 at 02:35 AM Yes the dissenter does offer corrections but the other board members will not agree with them, thats why I was wondering if it required unanimous, and what is the leverage to get the minutes approved, ie how to get beyond the stand-off. (Thanks for your patience on my ques) Link to comment Share on other sites More sharing options...
Rob Elsman Posted October 21, 2011 at 02:38 AM Report Share Posted October 21, 2011 at 02:38 AM Yes the dissenter does offer corrections but the other board members will not agree with them, thats why I was wondering if it required unanimous, and what is the leverage to get the minutes approved, ie how to get beyond the stand-off. (Thanks for your patience on my ques)After all his (and others') proposed corrections have been handled (rejected!), the presiding officer simply declares that the minutes stand approved as read, or as corrected, whichever is the case. That's the end of it. No stand-off. Link to comment Share on other sites More sharing options...
Tim Wynn Posted October 21, 2011 at 02:41 AM Report Share Posted October 21, 2011 at 02:41 AM Yes the dissenter does offer corrections but the other board members will not agree with them, thats why I was wondering if it required unanimous, and what is the leverage to get the minutes approved, ie how to get beyond the stand-off. (Thanks for your patience on my ques)The impasse is broken by putting to a vote the correction, not the approval of the minutes. The same correction, once decided, cannot be offered again on the same matter. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted October 21, 2011 at 02:43 AM Report Share Posted October 21, 2011 at 02:43 AM I disagree. No vote is taken on the final approval of the minutes. Take a look at the new elaboration on this topic in RONR (11th ed.), pp. 354, 355.Yes, while you were writing, I was reading, and I've already amended my response. Link to comment Share on other sites More sharing options...
Tim Wynn Posted October 21, 2011 at 02:50 AM Report Share Posted October 21, 2011 at 02:50 AM Yes, while you were writing, I was reading, and I've already amended my response.Don't you mean "corrected?" Link to comment Share on other sites More sharing options...
Guest Dave M Posted October 21, 2011 at 03:08 AM Report Share Posted October 21, 2011 at 03:08 AM Thanks Tim, thats the avenue I was looking for, but Is a unanimous vote required on the correction.......? Link to comment Share on other sites More sharing options...
Gary Novosielski Posted October 21, 2011 at 03:11 AM Report Share Posted October 21, 2011 at 03:11 AM Does the secretary or president submit minutes to all the board members prior to the actually Board meeting for their review?Actually, at this evening's meeting, the secretary handed half of the copies of the minutes to me (the president) and we each gave out some before the meeting began. Link to comment Share on other sites More sharing options...
Tim Wynn Posted October 21, 2011 at 03:21 AM Report Share Posted October 21, 2011 at 03:21 AM Thanks Tim, thats the avenue I was looking for, but Is a unanimous vote required on the correction.......?No, a contested correction requires a majority vote for adoption. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted October 21, 2011 at 03:25 AM Report Share Posted October 21, 2011 at 03:25 AM Thanks Tim, thats the avenue I was looking for, but Is a unanimous vote required on the correction.......?No.If unanimous consent (not vote) is not achieved, then a vote (majority) is taken on whether to agree to the correction. Link to comment Share on other sites More sharing options...
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