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Unapproved Committee Reports


Guest Peter Kelley

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What are the short and long term consequences of Boards not approving committee reports. The board has repeatedly asked for these to be in writing. The reports are being diligently written by their chairs but simply not being approved by the body.

Peter Kelley

St. Paul, MN USA

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In parliamentary terms, I see no consequences. The committees make their recommendations, and the board acts (or doesn't) on them as it sees fit.

In practical terms, it seems to me it would discourage the committees from putting a lot of work into what ends up disregarded. Maybe the committees should find out what the board really wants, or the board on its own should tell the committee.

(Have I perhaps missed the point entirely?)

(Can this thread be moved to general discussion? With respect to Mr Kelley, the subject doesn't seem to be advanced and addressed to experienced parliamentarians, or even aspiring parliamentarians like me.)

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What are the short and long term consequences of Boards not approving committee reports. The board has repeatedly asked for these to be in writing. The reports are being diligently written by their chairs but simply not being approved by the body.

Peter Kelley

St. Paul, MN USA

Reports are not normally approved. When it comes the appropriate time for the report, the reporting member should deliver the report orally, read it aloud, or else hand it to the secretary to be read. A motion may be made to implement the recommendations in the report, if apprpriate (or, if the committee is reporting on business referred to it, that business becomes automatically pending). To adopt a report means to take the entire report---not just the recommendations, but every word of opinion and reasoning---and make the entire thing an act of the assembly.

If the board has issued instructions to a committee to give a report in writing, that requirement must be obeyed.

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What are the short and long term consequences of Boards not approving committee reports. The board has repeatedly asked for these to be in writing. The reports are being diligently written by their chairs but simply not being approved by the body.

Peter Kelley

St. Paul, MN USA

Reports should be RECEIVED by the board, not approved, except in rare cases. It's extremely important for most reports to be in writing, and RONR dictates that they be. It sounds like your board and the diligent committee chairs are doing excellent work. Why do you question the process?

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What are the short and long term consequences of Boards not approving committee reports. The board has repeatedly asked for these to be in writing. The reports are being diligently written by their chairs but simply not being approved by the body.

Peter Kelley

St. Paul, MN USA

Are the reports being received by the board?

If the committees and their chairs are working hard to produce requested reports, and the board never makes time to pay attention to those reports in any way, that would be troubling (and undoubtedly annoying to those writing the reports).

Or do you literally mean only 'not being approved'? In which case your question has been answered, it seems.

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