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Guest Craig Strain

Committee reports

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Guest Steve Britton

No; It is the Secretary's duty to file the report with the minutes However, if the report is advocating or proposes a specific action, there should be a supporting motion that is made regarding the proposed action.

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Guest Steve Britton

Also, the committee itself can only report out proposals it has adopted by a majority vote at meeting, or something that all of it members have agreed if for some reason it couldn't meet.

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If the Report contains only information, then no motion is required. If the Report contains a motion (or set of motions) then the motion(s) should be moved by a member of the body, a second only being required if the Committee has only one member. If the person making the Report is a member of the body then he/she should make the motion.

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Does a committee report need a motion, second and vote for approval?

It depends on what the committee report contains and what exactly you intend to approve:

If the report is for information only, it does not need any of these things and should not be approved. Rather, the Secretary should simply place the report on file.

If the report contains one or more recommendations, a motion is required and the motions must be voted on to be adopted. A second is generally not required. The motion is generally made by the reporting member.

If the intent is to approve every word of the report, such that it will become an official document of the society, a motion and second are required. The motion should be made by someone other than the reporting member.

If the Report contains only information, then no motion is required. If the Report contains a motion (or set of motions) then the motion(s) should be moved by a member of the body, a second only being required if the Committee has only one member. If the person making the Report is a member of the body then he/she should make the motion.

A second is also required if the motion is made by someone other than the reporting member - as might be the case, for instance, if the reporting member is not a member of the parent body. (RONR, 11th ed., pg. 507, lines 20-24)

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It depends on what the committee report contains and what exactly you intend to approve:

If the report is for information only, it does not need any of these things and should not be approved. Rather, the Secretary should simply place the report on file.

If the report contains one or more recommendations, a motion is required and the motions must be voted on to be adopted. A second is generally not required. The motion is generally made by the reporting member.

Also, Read RONR/11 page 508, begining on line 12 before attempting any of this. This section address the Equivlance of Terms; Incorrect Motions. It specifically warns against moving that the report "be accepted."

Further, if the intent is to get an important committee report published into the minutes, it may be be moved that the report be "entered in the minutes." RONR/11 pg 471. -_-

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