Executive Meeting Session

[Guest MikeJackson]

I know that motions and votes can be made in Executive Sessions but is it appropriate or a rule that those motions and results be added to the meeting minutes.

I was told that we did not have to put those motions and votes on record for our Stockholders to read, because at our Annual Meeting the Stockholders only receive the motions of the monthly board meetings.

[Rev Ed]

All actions resulting from a meeting would be included in the Minutes. Debate/discussion would not unless ordered so by the group. Thus, the Minutes should reflect what decisions were made in the meeting, regardless of whether or not the motions were voted upon in Executive Session.

And by default, most Boards meet in Executive Session.

[David A Foulkes]

I was told that we did not have to put those motions and votes on record for our Stockholders to read, because at our Annual Meeting the Stockholders only receive the motions of the monthly board meetings.

Who told you this????? Ask them to prove it. Show you the rule (in RONR, or bylaws, or whatever). While you're waiting, keep breathing.