lptwigg Posted January 26, 2012 at 04:30 PM Report Share Posted January 26, 2012 at 04:30 PM Hello all!I am a committee chair, and my committee, beside the regular members, has an adviser. Her role is not defined in policy, standing rules, or bylaws.According to Robert's Rules, is there any definition of her boundaries? Is she entitled to come to a committee meeting, vote, and participate in discussion? Or, as an adviser, is she someone that I can call on when I need assistance ,but should not be attending my meetings and voting and participating in discussions?Thanks for any guidance. Link to comment Share on other sites More sharing options...
Steven Britton Posted January 26, 2012 at 04:36 PM Report Share Posted January 26, 2012 at 04:36 PM Robert's is silent regarding the role of a comittee advisor. The role should be defined elsewhere in the organization's rules, or in the instructions from the appointing body to the committee. Link to comment Share on other sites More sharing options...
lptwigg Posted January 26, 2012 at 04:40 PM Author Report Share Posted January 26, 2012 at 04:40 PM Roberts is silent regarding the role of a comittee advisor. The role should be defined elsewhere in the organization's rules, or instructions to the committee.Thanks - we will look at defining this. Link to comment Share on other sites More sharing options...
Steven Britton Posted January 26, 2012 at 06:48 PM Report Share Posted January 26, 2012 at 06:48 PM For what it's worth, in general an organization's bylaws may sometimes prescribe that its President is an ex-officio member of all committees. This means they have the right to attend all committee meetings and to vote, but not the duty or obligation to attend. Link to comment Share on other sites More sharing options...
Rev Ed Posted January 26, 2012 at 06:50 PM Report Share Posted January 26, 2012 at 06:50 PM How is the person associated with the organization? For example, in many organizations the President has the right to be an "ex-officio" member of all Committees (except the Nominating Committee.) Some Presidents may view this as a leadership position on the Committee (i.e. to steer what the Committee does) while other may act like an advisor. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted January 26, 2012 at 10:09 PM Report Share Posted January 26, 2012 at 10:09 PM I don't particularly see the relevance of presidents as ex-officio members to the situation of someone appointed as a non-member "advisor". The function of this person would need to be specified, and rules regarding ex-officio presidents would not seem to apply. Link to comment Share on other sites More sharing options...
Rev Ed Posted January 26, 2012 at 10:54 PM Report Share Posted January 26, 2012 at 10:54 PM My point is that if the President views his/her ex-officio position on the Committee of more of an advisor not an active member, and if he/she uses the term advisor for the Committee, people might get confused. Sorry for making the issue more complex. Link to comment Share on other sites More sharing options...
Josh Martin Posted January 27, 2012 at 03:06 AM Report Share Posted January 27, 2012 at 03:06 AM I am a committee chair, and my committee, beside the regular members, has an adviser. Her role is not defined in policy, standing rules, or bylaws.According to Robert's Rules, is there any definition of her boundaries? Is she entitled to come to a committee meeting, vote, and participate in discussion? Or, as an adviser, is she someone that I can call on when I need assistance ,but should not be attending my meetings and voting and participating in discussions?Since your rules are silent, it is at the committee's discretion whether the person may attend meetings or participate in discussions. Since she is not a member of the committee, she may not vote. Link to comment Share on other sites More sharing options...
Steven Britton Posted January 27, 2012 at 04:19 PM Report Share Posted January 27, 2012 at 04:19 PM Since your rules are silent, it is at the committee's discretion whether the person may attend meetings or participate in discussions. Since she is not a member of the committee, she may not vote.If in the course of giving instructions to the committee the appointing assembly directed the committee to allow the advisor (as a consultant) the opportunity to attend meetings, then I believe the committee is obligated to honor this instruction. However, stay tuned. Link to comment Share on other sites More sharing options...
Gary c Tesser Posted January 27, 2012 at 07:01 PM Report Share Posted January 27, 2012 at 07:01 PM We devolve, then, on asking our friend ptjackson: Where does this advisor come from? Link to comment Share on other sites More sharing options...
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