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Email vote on motions


Guest David

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Can our Board of Directors start and vote on motions by email? Our bylaws state that they can only call for special meetings by phone or mail. It seems to me that they can do anything they want to this way because it is hidden and our members know nothing about what is going on until our regularly scheduled monthly meeting. They have managed to pass many motions this way that a majority of our members do not agree with.

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Guest Nancy N.

Absentee voting is prohibited unless expressly provided for in the bylaws. If some things are allowed, and therefore other things are prohibited, then yes, you don't want to allow people to do prohibited things. But if they do, they will probably continue to, as long as the membership lets them get away with it.

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All it says in the bylaws is that members can vote by written proxy not officers and only for members meetings. We have a lot of members that live out of town that cant make it to the meetings. Thanks for your reply

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Adopting Robert's as the parliamentary authority, in general, prohibits the calling of mail or telephone meetings; unless, there are specific provisions in your bylaws that allows the body to meet in the described manner. We don't interpret bylaws on this forum, but the Principles of Bylaws Interpretation are located on p. 588-591 of Robert's (RONR/11).

Good Luck.

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Can our Board of Directors start and vote on motions by email? Our bylaws state that they can only call for special meetings by phone or mail. It seems to me that they can do anything they want to this way because it is hidden and our members know nothing about what is going on until our regularly scheduled monthly meeting. They have managed to pass many motions this way that a majority of our members do not agree with.

The board can exercise whatever power it has been authorized to take. There is no requirement to run every decision by the general membership. That would defeat the point of creating a board and authorizing it to take action between meetings of the general membership.

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