Guest T_M_H Posted March 1, 2012 at 04:31 PM Report Share Posted March 1, 2012 at 04:31 PM Our secretary was absent for half of our monthly meeting. A board member took the minutes to the best of their ability. However-The minutes look more like school notes and did not record motions as stated by the chair, a second, or the voting results.What are the possible complications? Is there a way to correct this? One of the motions made is important! Link to comment Share on other sites More sharing options...
Chris Harrison Posted March 1, 2012 at 04:46 PM Report Share Posted March 1, 2012 at 04:46 PM You all will need to offer corrections to the minutes to reflect what actually happened. What I might suggest is that when the minutes are up for approval you all ask the members who was at the meeting and has a good recollection of what was done and then they as a committee can draft a substitution for the minutes that the Secretary pro tem submitted (you all could take a recess and the committee would meet then). Then the committee would report and present their substitution for the minutes and then they would be subject to approval the same way as the minutes usually are. Link to comment Share on other sites More sharing options...
David A Foulkes Posted March 1, 2012 at 05:05 PM Report Share Posted March 1, 2012 at 05:05 PM The minutes look more like school notes and did not record motions as stated by the chair, a second, or the voting results.While this may seem critical, the reality is the approval of the minutes have no bearing on the business conducted at the meeting. The motions not recorded were still made, seconded, and voted on. Whether adopted or defeated, that IS what happened, regardless of what the minutes say. It will now be up to the members to reconstruct the business conducted and put it into proper wording via corrections to the minutes. Whatever happened, happened. Don't think those adopted motions aren't actionable and enforceable. Link to comment Share on other sites More sharing options...
Rev Ed Posted March 1, 2012 at 06:50 PM Report Share Posted March 1, 2012 at 06:50 PM And a second is normally not recorded in the Minutes unless the Board diecides to have them entered into the Minutes, or the By-laws require them to be. Link to comment Share on other sites More sharing options...
Steven Britton Posted March 1, 2012 at 06:56 PM Report Share Posted March 1, 2012 at 06:56 PM And a second is normally not recorded in the Minutes unless the Board diecides to have them entered into the Minutes, or the By-laws require them to be.Or, the organization has an established custom that they do record the second. Link to comment Share on other sites More sharing options...
Rev Ed Posted March 2, 2012 at 05:22 PM Report Share Posted March 2, 2012 at 05:22 PM Or, the organization has an established custom that they do record the second.Yes, but each group (i.e. the Board and the general membership) is free to set the custom for their meetings. Link to comment Share on other sites More sharing options...
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