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General Meeting without previous minutes?


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Guest Wendy

Our organization holds General Meetings twice-yearly with mandatory attendance by all members. Our most recently-scheduled meeting was cancelled because the minutes of the previous General Meeting had gone missing and the membership would not approve the agenda. They voted instead for adjournment. Could this meeting have gone forward without approval of the previous minutes? Many of us think it could have, as there was a lot of business to cover. What if those minutes are never found? We still need to have this meeting!

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Could this meeting have gone forward without approval of the previous minutes?

Yes. The purpose of the minutes is to create a record of what was done at that meeting and those actions would be valid whether the minutes were never taken, the minutes were lost, the minutes were approved, or the assembly decided not to approve the minutes (though by the way the minutes should be approved that should never happen).

What if those minutes are never found?

The Membership should appoint a committee of members who were at the meeting of which the minutes were lost to recreate the minutes and then submit them for approval.

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Guest Edgar

Our most recently-scheduled meeting was cancelled . . . Could this meeting have gone forward without approval of the previous minutes?

It not only could have, it should have. There is no provision in RONR for canceling a meeting.

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