Guest sahm Posted September 24, 2012 at 02:13 AM Report Share Posted September 24, 2012 at 02:13 AM We have members who were not able to attend a meeting and have requested to see the minutes in order to prepare for the next meeting. Meetings are monthly. The president told the secretary not to give them to anyone. Is this accurate? The president furter stated they cannot be released until they are approved which has never been thr practice. Link to comment Share on other sites More sharing options...
David A Foulkes Posted September 24, 2012 at 02:29 AM Report Share Posted September 24, 2012 at 02:29 AM No rule in RONR requires the secretary to "release" the draft of the minutes prior to the meeting at which they are to be approved.But - what do you mean by "never been the practice?" Link to comment Share on other sites More sharing options...
Gary Novosielski Posted September 24, 2012 at 12:57 PM Report Share Posted September 24, 2012 at 12:57 PM RONR does not require, but neither does it prohibit, the distribution of draft minutes in advance of the meeting at which they are to be approved. Are the draft minutes customarily distributed in advance to members who DID attend? If so, then this member may have a case, based on the rule or custom in your society, but it's not a rule in RONR. Link to comment Share on other sites More sharing options...
Guest Gary Posted September 24, 2012 at 01:32 PM Report Share Posted September 24, 2012 at 01:32 PM I have challenged our Officers refusal to provide regular members Board/Club recordes which includes proposed and adapted Board meeting minutes. The true authority on this is State Corporation law which defines ALL of a non or for profit corporations record are availableto ALL members of the corporation. RRON page 460 lines 13 -15 states that "Any member has a right toexamine these reports and he record book(s) refered topage 459, kines 13-16, including the minutes of executive session" Link to comment Share on other sites More sharing options...
g40 Posted September 24, 2012 at 02:20 PM Report Share Posted September 24, 2012 at 02:20 PM We have members who were not able to attend a meeting and have requested to see the minutes in order to prepare for the next meeting. Meetings are monthly. The president told the secretary not to give them to anyone. Is this accurate? The president furter stated they cannot be released until they are approved which has never been thr practice.Are these "members" of the body that meets monthly? Are the draft minutes provided ahead of the next meeting to those members who did attend? If so, then it seems to me that these members should have the same rights as those who did attend the meeting. Also, these members will have every right to propose corrections to those minutes and vote on any contested corrections to the minutes. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted September 27, 2012 at 05:05 AM Report Share Posted September 27, 2012 at 05:05 AM I have challenged our Officers refusal to provide regular members Board/Club recordes which includes proposed and adapted Board meeting minutes. The true authority on this is State Corporation law which defines ALL of a non or for profit corporations record are availableto ALL members of the corporation. RRON page 460 lines 13 -15 states that "Any member has a right toexamine these reports and he record book(s) refered topage 459, kines 13-16, including the minutes of executive session"Careful:The "any member" in that rule means any member of the body whose records they are. That rule would give board members the right to examine board records, but does not necessarily give that right to general members.It sounds like you might have better luck with the rules in your corporation laws. But we don't offer legal advice here. Link to comment Share on other sites More sharing options...
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