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No minutes to be approved

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Our secretary has been keeping minutes but didn't have them prepared to approve at the last meeting.

1) Are we allowed to conduct new business without approving the minutes of the last meeting?

2) If so, how long are we allowed to go without approving the minutes?

3) What rule addresses this topic?

Thank you

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1. Yes.

2&3. Forever, but it would be very wise to "do" the late minutes (as well as the minutes of the current meeting) at your next meeting. See p. 354.

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And if the Secretary does not want to prepare the Minutes, the Secretary could be disciplined or someone could be hired to do the work until the Secretary performs or someone else is elected to do the job.

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Guest James

If minutes are taken in do form and shared with the membership, does there have to be a vote to accept/ approve them?

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Well, there isn't commonly a formal vote at all, but the members are given an opportunity to make corrections at the meeting where they are to be approved. See p. 354-355 for all the details.

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Guest Jennifer Kitsch

What if the 'corrections' requested by some committee members (and voted on) would actually render the minutes incorrect? What does the secretary do then?

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What if the 'corrections' requested by some committee members (and voted on) would actually render the minutes incorrect? What does the secretary do then?

The secretary makes whatever corrections are agreed to by the majority.

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Even if those corrections make the minutes incorrect? If the motion is to change the minutes to something that did not happen at the meeting and a review of the audio of the meeting confirms this, should the secretary still change the minutes?

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Guest Edgar

Even if those corrections make the minutes incorrect? If the motion is to change the minutes to something that did not happen at the meeting and a review of the audio of the meeting confirms this, should the secretary still change the minutes?

The minutes belong to the assembly, not the secretary. Of course the secretary could always refuse to falsify the minutes and resign. Or wait until the assembly removes her from office. I think that's what I'd do.

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