Guest Rick Hartley Posted February 11, 2013 at 02:18 PM Report Share Posted February 11, 2013 at 02:18 PM Organization held elections at December meeting. Secretary was defeated. Defeated Secretary finally submitted minutes after the January meeting. The minutes from December were not signed. Does the new Secretary sign them or must we try to get the former secretary to sign. What do we do if she refuses. She has resigned from the organization. Link to comment Share on other sites More sharing options...
Guest Edgar Posted February 11, 2013 at 02:41 PM Report Share Posted February 11, 2013 at 02:41 PM Whoever is serving as secretary at the meeting at which the minutes are approved should initial them next to the word "Approved" and the date (p.475). The fact that the draft minutes weren't signed is immaterial.y7E687 Link to comment Share on other sites More sharing options...
George Mervosh Posted February 11, 2013 at 02:51 PM Report Share Posted February 11, 2013 at 02:51 PM If the assembly is really worried about a signature they can ask the President to sign them. Since you seemingly have two sets to approve at the next meeting, approve December's first, then January. Link to comment Share on other sites More sharing options...
Guest Tom Gagne Posted October 2, 2013 at 12:36 AM Report Share Posted October 2, 2013 at 12:36 AM If the secretary is absent from a meeting and someone else takes the minutes, whose responsibility is it to "prepare" the minutes for approval? The absent secretary seems unqualified to do anything else with the minutes other than record the approved minutes at the next meeting. I ask because the chair of our board is sending emails to the absent secretary directing them to add content to the minutes. This doesn't feel right and is putting the secretary under a fair amount of anxiety--uncertain that they should be editing minutes for a meeting they didn't attend. Link to comment Share on other sites More sharing options...
jstackpo Posted October 2, 2013 at 12:38 AM Report Share Posted October 2, 2013 at 12:38 AM The chair has NO business telling the secretary (new or old) what to add to the minutes. Link to comment Share on other sites More sharing options...
tggagne Posted October 2, 2013 at 12:43 AM Report Share Posted October 2, 2013 at 12:43 AM The chair has NO business telling the secretary (new or old) what to add to the minutes. That makes sense to me, but I was unable to find anything grepping through the rules online that either prohibited this or proscribed the protocol for absent secretaries except to state a replacement should be designated or that the clerk (if one exists) should record the minutes and give them to the secretary for distribution to the members before the next meeting. Link to comment Share on other sites More sharing options...
jstackpo Posted October 2, 2013 at 12:54 AM Report Share Posted October 2, 2013 at 12:54 AM UNIX is slipping into common parlance, eh? Grepping, indeed! Next it will be in the Oxford Dictionary. Then RTFM after that. Speaking of RTFM, the on-line version of "Robert" is not the right book. The inviolability of the secretary's minutes is more or less implicit in §48, in that only the assembly can make corrections or changes. Link to comment Share on other sites More sharing options...
tggagne Posted October 2, 2013 at 01:15 AM Report Share Posted October 2, 2013 at 01:15 AM The inviolability of the secretary's minutes is more or less implicit in §48, in that only the assembly can make corrections or changes.Thanks. Now to track down the book so I can read §48. Link to comment Share on other sites More sharing options...
tggagne Posted October 2, 2013 at 01:18 AM Report Share Posted October 2, 2013 at 01:18 AM "UNIX is slipping into common parlance, eh? Grepping, indeed!" Perhaps not common parlance, but that's what happens when they let programmers get too close to government. Link to comment Share on other sites More sharing options...
jstackpo Posted October 2, 2013 at 01:44 AM Report Share Posted October 2, 2013 at 01:44 AM Thanks. Now to track down the book so I can read §48. It isn't on-line anywhere. Off to Amazon you go, via the links on that "right book" page. Link to comment Share on other sites More sharing options...
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