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Approval of Committee Report


Watson

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Our standing committee meets on the first and third Mondays of the month, and the assembly to which the committee reports meets on the second and fourth Tuesdays of the month.

Business automatically referred to our committee frequently requires reporting committee recommendations to the assembly within one to eight days. If all members of the committee are present at a meeting, and the committee recommendations are unanimously approved by counted votes, the report satisfies the requirement of RONR, p. 503, ll. 24-28.

Question No.1: If a recommendation is approved by less than a unanimous vote, or if one of the committee members abstains, must submission of the committee recommendation to the assembly wait until after a subsequent meeting of the committee?

Question No. 2: Given the presence of a quorum, can the instructions to the comittee be amended to allow an absent individual to vote by electronic signature on an otherwise unanimously approved recommendation?

Thank you for your attention and thoughts!

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In business conducted at an actual meeting of the committee, a majority of those present and voting (with a quorum present of course) is all that is required. RONR does not require unanimity of opinion.

The language about all committee members agreeing deals with reaching a decision when there is no opportunity for the committee to meet. In that case, all members must agree to the recommendation for it to be reported out.

But at a meeting, normal rules of order, like majority votes, apply.

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RONR, p. 503, ll. 24-28: "In the case of a committee, however, if it is impractical to bring its members together for a meeting, the report of the committee can contain what has been agreed to by every one of its members."

Gary & George -- Maybe my interpretation was incorrect. This committee cannot hold a totally electronic meeting because of the problem of complying with the state open meetings law. Therefore, at a bi-monthly regular meeting with a quorum present, what vote is necessary to immediately report out its recommendation to the assembly?

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RONR, p. 503, ll. 24-28: "In the case of a committee, however, if it is impractical to bring its members together for a meeting, the report of the committee can contain what has been agreed to by every one of its members."

Yes, but it's not impractical at all. You guys meet twice a month. As long as a you have a quorum, make whatever report a majority agree to at each committee meeting and don't worry if one person is absent or someone abstains. p. 503, ll. 15-21

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RONR, p. 503, ll. 24-28: "In the case of a committee, however, if it is impractical to bring its members together for a meeting, the report of the committee can contain what has been agreed to by every one of its members."

Gary & George -- Maybe my interpretation was incorrect. This committee cannot hold a totally electronic meeting because of the problem of complying with the state open meetings law. Therefore, at a bi-monthly regular meeting with a quorum present, what vote is necessary to immediately report out its recommendation to the assembly?

At a regular meeting with a quorum physically present, it would take a majority vote.

That language on 503, only applies when a committee does not meet, and as you point out, sunshine laws take a dim view of making decisions outside of a meeting, so that language probably does not apply to this group at all.

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