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Our Board has a long summer recess.  Anyone have ideas on following the spirit of Roberts Rules by conducting business over the summer, with emails?  For example, a committee meets, and wants funding approval from the full board, before the next Board meeting. Any rules apply?

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Anyone have ideas on following the spirit of Roberts Rules by conducting business over the summer, with emails?

 

No. RONR doesn't recommend conducting business via e-mail. In fact, RONR suggests that it is not possible to follow the spirit of RONR by conducting business via e-mail.

 

Any rules apply?

 

The board may not conduct business by any absentee method unless it is authorized in the bylaws. If the organization chooses to authorize a particular method of conducting business when the members are absent, it will need to develop various rules to handle how business is conducted. If an assembly must conduct business by such methods, RONR strongly recommends that the assembly use a method which permits synchronous aural communication (such as a teleconference). E-mail, which uses asynchronous written communication, is not desirable (and attempting to develop rules for conducting business by such methods is much more complicated).

 

See RONR, 11th ed., pgs. 97-99 for more information.

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