Guest Pat Posted September 22, 2013 at 03:59 AM Report Share Posted September 22, 2013 at 03:59 AM When verifying minutes of a convention assembly what does the verifier look for? Does the verifier need to check out the actual content of what was recorded?What if a motion is unclear?What if there was no seconder recorded for the Motion?Thx Link to comment Share on other sites More sharing options...
Chris Harrison Posted September 22, 2013 at 09:58 AM Report Share Posted September 22, 2013 at 09:58 AM There is no such things as "verifying the minutes under RONR". See RONR pp. 354-355 for how the minutes are to be approved. Link to comment Share on other sites More sharing options...
Guest Edgar Posted September 22, 2013 at 01:09 PM Report Share Posted September 22, 2013 at 01:09 PM Does the verifier need to check out the actual content of what was recorded? How else would one determine that the minutes are an accurate record of what happened? But, as Mr. Harrison noted, there is no one "verifier" in RONR-Land. All members are responsible for ensuring the accuracy of the minutes. (And seconds are not recorded.) Link to comment Share on other sites More sharing options...
jstackpo Posted September 22, 2013 at 01:24 PM Report Share Posted September 22, 2013 at 01:24 PM Perhaps Guest_Pat's association has some special rules for "verifying" convention minutes. If so, s/he will have to look there for answers since, as noted, RONR doesn't have rules that define what a "verifier" does. Link to comment Share on other sites More sharing options...
Josh Martin Posted September 22, 2013 at 06:58 PM Report Share Posted September 22, 2013 at 06:58 PM Who is the "verifier?" The assembly? A minutes approval committee? Someone else entirely? When verifying minutes of a convention assembly what does the verifier look for? See RONR, 11th ed., pgs. 468-471 for what belongs in the minutes. Does the verifier need to check out the actual content of what was recorded? Well, you should make sure that the wording of the motion is what was adopted by the assembly (the wording put by the chair). What if a motion is unclear? Not your problem. The minutes should be accurate. If the motion was unclear when it was adopted, then it will be unclear in the minutes. What if there was no seconder recorded for the Motion? Good. Seconders are not required unless ordered by the assembly (RONR, 11th ed., pg. 470). Link to comment Share on other sites More sharing options...
Guest Pat Posted September 23, 2013 at 04:19 AM Report Share Posted September 23, 2013 at 04:19 AM There is no such things as "verifying the minutes under RONR". See RONR pp. 354-355 for how the minutes are to be approved. How else would one determine that the minutes are an accurate record of what happened? But, as Mr. Harrison noted, there is no one "verifier" in RONR-Land. All members are responsible for ensuring the accuracy of the minutes. (And seconds are not recorded.) Perhaps Guest_Pat's association has some special rules for "verifying" convention minutes. If so, s/he will have to look there for answers since, as noted, RONR doesn't have rules that define what a "verifier" does. Who is the "verifier?" The assembly? A minutes approval committee? Someone else entirely? See RONR, 11th ed., pgs. 468-471 for what belongs in the minutes. Well, you should make sure that the wording of the motion is what was adopted by the assembly (the wording put by the chair). Not your problem. The minutes should be accurate. If the motion was unclear when it was adopted, then it will be unclear in the minutes. Good. Seconders are not required unless ordered by the assembly (RONR, 11th ed., pg. 470). Thank you for respondingAfter posting these questions I did go to our constitutionOur constitution allows for an appointed verification committee to go over the convention minutes and then present recommendations to the assembly.There are no other guidelines Josh do I understand you correctly when you say a seconder is not requiredThx Link to comment Share on other sites More sharing options...
Dan Honemann Posted September 23, 2013 at 10:31 AM Report Share Posted September 23, 2013 at 10:31 AM "The name of the maker of a main motion should be entered in the minutes, but the name of the seconder should not be entered unless ordered by the assembly." RONR, 11th ed., p. 470. Link to comment Share on other sites More sharing options...
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