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Committee reports and meeting minutes


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On page 500, under committee procedure, it states that "a secretary may be chosen to keep a brief memorandum in the nature of minutes for the use of the committee."  We have a small board and follow small board rules.  Can you please explain what a "brief memorandum" would be in the minutes?  Also, if each committee submits a monthly report is it necessary to do this step?

 

Thanks you.

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Committees generally don't take/produce/keep minutes; their reports serve the purpose of a record of what they've done.  But if it's useful for the committee to have it, they may decide to keep a record of their proceedings.  That would be the memorandum that's kind of like actual minutes of an assembly. But they aren't minutes and don't need to be handled as such. The chair would normally handle this in a small committee, but it may (as noted in the cite) be beneficial to have a secretary handle this duty.

 

If the committee is required to provide a report monthly (to the board, or membership, etc as the case may be) they may still decide to keep the brief memoranda, or they may not, I suppose.  It's up to them to decide what helps them best.  IOW their monthly report and the "brief memorandum in the nature of minutes" are 2 separate things.

 

Now if you're talking about a board, and not a committee, you should be keeping minutes.

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