No Minutes

[sealpoint]

Our annual meeting is scheduled for this year.  Last year, we didn't have a quorum, so we didn't have a meeting.  What do we do with the 2011 minutes?

[Matt Schafer]

If the minutes from the 2011 meeting have not yet been approved, then that should be done at this year's meeting.  You should also approve the minutes from the inquorate 2012 meeting.  (Even without a quorum, you had a short meeting -- I hope -- and should therefore have minutes.)  Two years is a long time for the members to recall the details of the meeting.  Just do your best to make any corrections that you can recall.

 

In future annual meetings, the members should appoint a committee and authorize them to approve the minutes, or they could authorize the Board to do it.  Minutes should never be approved a full year after the meeting.

[Guest Bill]

what if your minutes are lost from the last meeting?

[Chris Harrison]

what if your minutes are lost from the last meeting?

The assembly should create a committee with people who were at the previous meeting and have good memories to draft some new minutes which would be presented to the assembly and approved the normal way.  Also, you all should figure out what happened to the lost minutes because having records of the organization go missing is a less than satisfactory occurrence.

[Guest Edgar]

what if your minutes are lost from the last meeting?

 

Then you might need a new (and better) secretary.