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Particular verbiage to be used in Minutes


lcoffey50

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I am new to this forum and would appreciate some feedback.

 

I work at a University in one of the academic departments.  An issue came up at a faculty meeting yesterday regarding the use of the word "Apologies" and "Absent."  When a faculty member notifies the Chair they will not be able to attend a meeting I note their name on my "Apologies" list.  If they do not notify the Chair they're not attending, then I list their name on the "Abensent" list.   I list both of these after my list of those who were present.

 

I don't find any "official reference" to the in RONR.

 

I would appreciate any and all feedback.  Thank you.

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I work at a University in one of the academic departments.  An issue came up at a faculty meeting yesterday regarding the use of the word "Apologies" and "Absent."  When a faculty member notifies the Chair they will not be able to attend a meeting I note their name on my "Apologies" list.  If they do not notify the Chair they're not attending, then I list their name on the "Abensent" list.   I list both of these after my list of those who were present.

 

I don't find any "official reference" to the in RONR.

 

There is no official reference to this in RONR, since RONR doesn't require the minutes to note whether anyone is present or absent (with or without apologies), except for the presiding officer and the secretary. If your assembly requires you to record this information, then it's up to them to decide how that works.

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