Guest Ruth Robichaux Posted April 25, 2014 at 01:37 PM Report Share Posted April 25, 2014 at 01:37 PM Can a Board make a motion in Executive session that affects the club Board and future Board members and keep it private from the members? Can this motion be enforced by threat of bringing up charges against any Board member that violates this motion?Thanks for any help,Ruth Link to comment Share on other sites More sharing options...
Transpower Posted April 25, 2014 at 02:02 PM Report Share Posted April 25, 2014 at 02:02 PM Yes. See RONR (11th ed.), pp.95-96. Actions taken go into the minutes of the executive session (not debate), and any member can request to see these minutes (p. 460)--so be careful what you put into these minutes! Link to comment Share on other sites More sharing options...
Guest Jay Bishop Posted April 25, 2014 at 02:33 PM Report Share Posted April 25, 2014 at 02:33 PM What determines what can constitute an Executive Session? Does there have to be a specific issue? Link to comment Share on other sites More sharing options...
George Mervosh Posted April 25, 2014 at 02:45 PM Report Share Posted April 25, 2014 at 02:45 PM What determines what can constitute an Executive Session? Does there have to be a specific issue? An assembly can enter into executive session whenever it chooses, for any reason, or no reason. Many boards and committees customarily meet that way. Link to comment Share on other sites More sharing options...
George Mervosh Posted April 25, 2014 at 02:46 PM Report Share Posted April 25, 2014 at 02:46 PM Yes. See RONR (11th ed.), pp.95-96. Actions taken go into the minutes of the executive session (not debate), and any member can request to see these minutes (p. 460)--so be careful what you put into these minutes! Ron, would you agree that the only members entitled to see the board's minutes are those who had a right to attend the board meeting in the first place? The membership could order the board to produce the minutes and have them read though. (p. 487). Link to comment Share on other sites More sharing options...
Gary c Tesser Posted April 25, 2014 at 05:21 PM Report Share Posted April 25, 2014 at 05:21 PM Yes. See RONR (11th ed.), pp.95-96. Actions taken go into the minutes of the executive session (not debate), and any member can request to see these minutes (p. 460)--so be careful what you put into these minutes! Let's be sure, notwithstanding whatever is said elsewhere, that what we say can no be easily misconstrued, especially if easily taken out of context, please. Link to comment Share on other sites More sharing options...
Transpower Posted April 25, 2014 at 06:53 PM Report Share Posted April 25, 2014 at 06:53 PM George: RONR (11th ed.), p. 460, ll.18-20--"The same principle applies to records kepy by boards and committees, these being accessible to members of the boards or committees but to no others (but see p. 487, ll. 13-20)..."unless the society by a two-thirds vote (or the vote of a majority of the total membership, or a majority vote if previous notice is given) orders the board's minutes to be produced and read to the society's assembly. Thanks, George, for making me look this up! Link to comment Share on other sites More sharing options...
Josh Martin Posted April 25, 2014 at 07:16 PM Report Share Posted April 25, 2014 at 07:16 PM Can this motion be enforced by threat of bringing up charges against any Board member that violates this motion? Sure, but unless the bylaws grant the board the authority to discipline its own members, it will be a pretty empty threat. So far as RONR is concerned, disciplinary authority rests with the membership of the society. Link to comment Share on other sites More sharing options...
Rev Ed Posted April 25, 2014 at 07:44 PM Report Share Posted April 25, 2014 at 07:44 PM Sure, but unless the bylaws grant the board the authority to discipline its own members And that can end up being a double edge sword - the Board could potentially used the authorization to deal with members who do not want to agree with the majority. Link to comment Share on other sites More sharing options...
Guest Mitchell Kuhn Posted May 3, 2014 at 06:55 PM Report Share Posted May 3, 2014 at 06:55 PM In a meeting of the Board can any member call for an Executive Session? Does it require a second? If it requires a vote, what % is needed for adoption? Link to comment Share on other sites More sharing options...
Guest Edgar Posted May 3, 2014 at 08:04 PM Report Share Posted May 3, 2014 at 08:04 PM A board will often meet in executive session by custom or by unanimous consent. Otherwise any member can make a motion to so so. It requires a second (except in small boards where seconds are not required) and a majority vote for adoption. [For future reference, this forum works best if you start a new topic even if you find an existing topic that's similar. This becomes increasingly relevant the longer (and older) the existing thread is. It saves everyone from having to read through all the existing posts when they are likely not germane to yours.] Link to comment Share on other sites More sharing options...
J. J. Posted May 4, 2014 at 07:04 AM Report Share Posted May 4, 2014 at 07:04 AM In a meeting of the Board can any member call for an Executive Session? Does it require a second? If it requires a vote, what % is needed for adoption? Any member of the board may move to go into executive session and it requires a majority vote (p. 227, ll. 222-23). In a small board, seconds are not required. Link to comment Share on other sites More sharing options...
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