Guest D.W. Griffiths Posted May 20, 2014 at 09:12 PM Report Share Posted May 20, 2014 at 09:12 PM What would be the procedure if meeting minutes are lost or destroyed? Link to comment Share on other sites More sharing options...
Edgar Guest Posted May 20, 2014 at 09:41 PM Report Share Posted May 20, 2014 at 09:41 PM Ask the secretary (or appoint a committee) to recreate them. But did you just lose the minutes from the most recent meeting (before they were approved) or did you lose all the minutes (i.e. the minutes book)? And if they were destroyed, who destroyed them? Link to comment Share on other sites More sharing options...
Guest D.W. Griffiths Posted May 20, 2014 at 09:58 PM Report Share Posted May 20, 2014 at 09:58 PM Thank you.The minutes from last year's AGM have been lost due to computer failure. Link to comment Share on other sites More sharing options...
Edgar Guest Posted May 20, 2014 at 10:05 PM Report Share Posted May 20, 2014 at 10:05 PM Assuming those minutes hadn't yet been approved . . . 1. You shouldn't wait a year before approving minutes. Three of four months tops. 2. If you distribute copies of the draft minutes to all members (prior to approval) they'll not only get a chance to read them in advance, you reduce the risk of losing them. 3. I think the best thing to do now is, as mentioned, appoint a committee to recreate the minutes as best it can. 4. And make sure you have a hard copy of all the minutes in a "Minutes Book". You can only do what you can do. Link to comment Share on other sites More sharing options...
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