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Special Meetings


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At our annual church meeting when we were discussing the number of services being reduced from 3 to 2, a  motion was made to go from 3 to 1 to be revisited at our next annual meeting.   It   passed 40 to 10.  Now other members who weren't at the meeting want to have another meeting to change it back.  what would be the correct procedure?

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At our annual church meeting when we were discussing the number of services being reduced from 3 to 2, a  motion was made to go from 3 to 1 to be revisited at our next annual meeting.   It   passed 40 to 10.  Now other members who weren't at the meeting want to have another meeting to change it back.  what would be the correct procedure?

 

A member who wishes to change it may make a motion to Amend Something Previously Adopted at a regular meeting or at a special meeting called for that purpose. This motion requires a 2/3 vote, a vote of a majority of the entire membership, or a majority vote with previous notice for adoption. The fact that the motion specified that this would be "revisited at our next annual meeting" is meaningless and does not prevent the assembly from amending the rule earlier.

 

If your question is about how to call a special meeting, you'll need to review your bylaws to answer that.

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  • 3 weeks later...

What does Roberts Rules have to say about "special meetings"?  Suppose a special district board knows that at the next published meeting a quorum will not be present.  They have an important item to vote on at that next session, and it is determined by the board president that the only way to get the item approved is to call a special meeting, at which a vote will be made to approve by a quorum of board members.  Is this legal?  Must the ability to call a special meeting be stated in the by-laws?

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What does Roberts Rules have to say about "special meetings"?

 

See RONR, 11th ed., pgs. 91-93.

 

Suppose a special district board knows that at the next published meeting a quorum will not be present.  They have an important item to vote on at that next session, and it is determined by the board president that the only way to get the item approved is to call a special meeting, at which a vote will be made to approve by a quorum of board members.  Is this legal?

 

Only if the bylaws allow for special meetings.

 

But there is another solution in this case. Even without bylaws authorization, the board may, by majority vote, schedule an adjourned meeting, which is a continuation of the session. This is one of the few actions an assembly can take without a quorum. See RONR, 11th ed., pgs. 93-94.

 

Must the ability to call a special meeting be stated in the by-laws?

 

Yes, but as noted, there is another solution in the situation you describe (an adjourned meeting) which does not need to be stated in the bylaws.

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What does Roberts Rules have to say about "special meetings"?  ...

 

Quite a bit.  Too much to type here. If you have a copy, look in the index, but start at p. 91 - 93.

 

...  Suppose a special district board knows that at the next published meeting a quorum will not be present.  ..., and it is determined by the board president that the only way to get the item approved is to call a special meeting, ...

 

The mention of a "special district board" suggests that statute may be involved, which would probably supersede what Robert's Rules says.

 

How does your board president presciently know that only a special meeting will do?  You do know that it's a lot simpler just to have someone attend the inquorate meeting, and there schedule a continuation ('adjourned') meeting for a time when a quorum will be confidently available?

 

 

.., at which a vote will be made to approve by a quorum of board members.  Is this legal? ...

 

Don't know if it's legal, can't even make sense out of it.

 

...  Must the ability to call a special meeting be stated in the by-laws?

 

As far as RONR is concerned, yes.

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