Guest Barb Posted August 8, 2014 at 04:52 AM Report Share Posted August 8, 2014 at 04:52 AM Our social group's secretary is busy writing minutes from our recent board meeting. He has emailed the board members asking that we change the wording on an Action Taken on a Motion. He thinks the wording may make the Action Taken seem rude to our members. The Action Taken was to reimburse a member for a deposit she gave a local marina to reserve it for a club social event. As we were discussing the motion, it was determined that the member's dues were more than 90 days in arrears making her no longer a member in good standing. So, the Action Taken was to approve reimbursement contingent on this person paying her dues. That's the part our secretary wants to reword. He wants to eliminate the "contingent upon" part because it has the feel of extortion...join again or else no social event reimbursement for marina rental.As president, I advised that the Action Taken was part of the records of our Board Meeting and couldn't be reworded after the fact. Secretary thinks he can call for that change by vote via email. What do you think? Is he correct? Or, do you think we should wait until next board meeting to amend the Action Taken in that motion if that's what the majority think should happen. Link to comment Share on other sites More sharing options...
jstackpo Posted August 8, 2014 at 11:05 AM Report Share Posted August 8, 2014 at 11:05 AM You are quite correct that the secretary has no business attempting to change the words of an adopted motion as recorded in the minutes. Via e-mail or any other non-standard means.He, like any member, is free to propose to amend the previously adopted motion at the next meeting. Link to comment Share on other sites More sharing options...
g40 Posted August 8, 2014 at 10:58 PM Report Share Posted August 8, 2014 at 10:58 PM I agree concerning the wording in the minutes of the motion that was approved. However, it is my opinion that the wording and approach used in notifying the member of this situation, the decision of the Board and the required remedy could be worded in a way that might appear less "hostile". Link to comment Share on other sites More sharing options...
Guest Kevin Posted August 19, 2014 at 01:37 PM Report Share Posted August 19, 2014 at 01:37 PM We had a meeting and the membership did not like the vote we made at the previous meeting so when we read the minutes of the previous meeting they voted to not accept them. Is that previous meeting vote now not valid and is that previous meeting now not valid. I'm not sure where to go when the minutes are not approved. Thanks Link to comment Share on other sites More sharing options...
jstackpo Posted August 19, 2014 at 01:53 PM Report Share Posted August 19, 2014 at 01:53 PM Approving, or not "approving", the minutes has no effect on the status on the motion you adopted last meeting - it was adopted and is in effect.If the association (now) doesn't like what it did last meeting, anybody is free to move to rescind (p. 305) that (old) motion (as long as it hasn't been carried out).The minutes should state what was done, at both meetings, even though you don't like (now) what was done previusly. The minutes of the current meeting will show that the old motion was rescinded. Link to comment Share on other sites More sharing options...
Edgar Guest Posted August 19, 2014 at 02:08 PM Report Share Posted August 19, 2014 at 02:08 PM I'm not sure where to go when the minutes are not approved. Not approving minutes is not an option. Link to comment Share on other sites More sharing options...
Guest Kevin Posted August 19, 2014 at 02:25 PM Report Share Posted August 19, 2014 at 02:25 PM Thank you very much. We had to remove a member at our last meeting and then he got a bunch of people to come to the next meeting to try to reverse it and they didn't approve the previous minutes so they all thought the motion and vote to expel him was void as well as everything that happened at the previous meeting. He will now have to appeal this ruling thru our larger district council or the National council. Thanks again, I wasn't sure how to proceed when the minutes were not approved. Link to comment Share on other sites More sharing options...
Josh Martin Posted August 19, 2014 at 11:59 PM Report Share Posted August 19, 2014 at 11:59 PM Thank you very much. We had to remove a member at our last meeting and then he got a bunch of people to come to the next meeting to try to reverse it and they didn't approve the previous minutes so they all thought the motion and vote to expel him was void as well as everything that happened at the previous meeting. He will now have to appeal this ruling thru our larger district council or the National council. Thanks again, I wasn't sure how to proceed when the minutes were not approved. Well, he was quite mistaken. The only effect when minutes are (improperly) not approved is that the assembly currently has no record of the meeting in question, an issue the assembly should correct as soon as possible. Failing to approve the minutes does not change history. Link to comment Share on other sites More sharing options...
Guest DR Olson Posted September 9, 2014 at 01:23 AM Report Share Posted September 9, 2014 at 01:23 AM I am wondering if minutes are not approved because the minutes are wrong. An item that was tabled the executive board took the time between meetings do appoint a questionable person into the position that was the tabled item. How does the membership proceed forward? Also if a motion to end the meeting is voted down, does the president have the right to overrule the vote and end the meeting? Link to comment Share on other sites More sharing options...
Edgar Guest Posted September 9, 2014 at 01:26 AM Report Share Posted September 9, 2014 at 01:26 AM I am wondering . . . If you'll post your questions as a new topic I'm sure you'll get the prompt and thoughtful answers that this forum is famous for. Link to comment Share on other sites More sharing options...
Recommended Posts
Archived
This topic is now archived and is closed to further replies.