Chairman of the board resignation

[i2busy4dad]

If a Chairman of the board resigns the Vice-Chairman becomes the new Chairman according to Roberts Rules.  What if the vice-chairman was the immediate past chairman for two years and our current by-laws state that the Chairman cannot hold office for more that two consective terms?  SInce they just fullfilled two consective years as chairman do they still become the new chaiman or does it roll to the second vice-chairman? The chairman that resigned was chaiman for 6 months of their first elected term.

 

Another question is should the chairmans resignation be sent with the last board meeting minutes or read at the next board meeting?

Thank you in advance

[Edgar Guest]

What if the vice-chairman was the immediate past chairman for two years and our current by-laws state that the Chairman cannot hold office for more that two consective terms?  SInce they just fullfilled two consective years as chairman do they still become the new chaiman or does it roll to the second vice-chairman?

Since there was a six-month gap between the time the current vice-chair served his two terms as president and the time he'll serve as president again, I think I'd argue that the terms aren't consecutive. But I could just as easily argue that the three terms are consecutive even though he's not serving the third term from the beginning. So I'm afraid it's up your members to figure this one out. 

 

Another question is should the chairmans resignation be sent with the last board meeting minutes or read at the next board meeting?

A resignation is "a request to be excused from a duty". It can (rarely) be refused but it can only be aaccepted (or refused) at a meeting of the body authrorized to do so. As such, its acceptance (or rejection) will be recorded in the minutes of the meeting of that body.

[i2busy4dad]

Since there was a six-month gap between the time the current vice-chair served his two terms as president and the time he'll serve as president again, I think I'd argue that the terms aren't consecutive. But I could just as easily argue that the three terms are consecutive even though he's not serving the third term from the beginning. So I'm afraid it's up your members to figure this one out. 

 

A resignation is "a request to be excused from a duty". It can (rarely) be refused but it can only be aaccepted (or refused) at a meeting of the body authrorized to do so. As such, its acceptance (or rejection) will be recorded in the minutes of the meeting of that body.

Since they resigned after the last board meeting would you not include the letter of resignation with the last board minutes as an item of discussion on the next board meeting agenda along with the treasurer's report and other attachments for discussion?  Thanks

[Edgar Guest]

Since they resigned after the last board meeting would you not include the letter of resignation with the last board minutes . . . ?

 

No. The minutes are the official record of what was done at the meeting. They can't possibly include anything that happened after the meeting.

 

If the resignation is acted on at the next board meeting, it's the minutes of that meeting where the action will be recorded.

[i2busy4dad]

No. The minutes are the official record of what was done at the meeting. They can't possibly include anything that happened after the meeting.

 

If the resignation is acted on at the next board meeting, it's the minutes of that meeting where the action will be recorded.

Thank you

[Dan Honemann]

Since they resigned after the last board meeting would you not include the letter of resignation with the last board minutes as an item of discussion on the next board meeting agenda along with the treasurer's report and other attachments for discussion?  Thanks

 

 

No. The minutes are the official record of what was done at the meeting. They can't possibly include anything that happened after the meeting.

 

If the resignation is acted on at the next board meeting, it's the minutes of that meeting where the action will be recorded.

 

I think the question was whether or not to include the letter of resignation on the agenda for the next meeting with the minutes, not in the minutes. 

[Edgar Guest]

I think the question was whether or not to include the letter of resignation on the agenda for the next meeting with the minutes, not in the minutes. 

 

And the answer?

[Dan Honemann]

If the board has the power to accept an officer's resignation and elect his successor, I would include, with the notice of the next board meeting, notice that the resignation has been submitted and notice that, if the resignation is accepted, an election will be held to fill the vacancy thus created.

 

If no notice of the meeting is sent out, then the resignation should be acted upon at the next meeting, but the filing of any vacancy thus created will have to wait until the next meeting, since notice is required in order to do so.

 

None of this addresses the question initially asked, of course, although it may have some relevance to the second.