Guest Misty Posted September 12, 2014 at 12:44 AM Report Share Posted September 12, 2014 at 12:44 AM The minutes of our annual meeting contain a serious error in a mathematical calculation relating to the cost of a liability insurance policy per member. This is the first time a cost was disclosed by the officers. When is the correct time to point out this error. When the minutes are read and before they are approved, or after in business arising from the minutes, if that is indeed the proper wording. I am new at this, but the correction is important to our membership. Link to comment Share on other sites More sharing options...
Josh Martin Posted September 12, 2014 at 12:49 AM Report Share Posted September 12, 2014 at 12:49 AM The minutes of our annual meeting contain a serious error in a mathematical calculation relating to the cost of a liability insurance policy per member. This is the first time a cost was disclosed by the officers. When is the correct time to point out this error. When the minutes are read and before they are approved, or after in business arising from the minutes, if that is indeed the proper wording. I am new at this, but the correction is important to our membership. Is this error just the result of a typo or some other mistake on the Secretary's part, or is it actually part of a motion the assembly adopted? In the former case, a member should offer a correction when the minutes are read and before they are approved. In the latter case, the minutes do not need to be corrected as they are perfectly accurate. Instead, a member should make a motion to Amend Something Previously Adopted during New Business. In this case, it is the motion which needs to be changed, not the minutes. I'm not familiar with the term "business arising from the minutes." Link to comment Share on other sites More sharing options...
Guest misty Posted September 12, 2014 at 12:56 AM Report Share Posted September 12, 2014 at 12:56 AM The error was not in a motion.It was in general information that the executive was presenting to the membership for the first time. It has been recorded in the minutes verbatim. No, our minutes are not restricted just to motions adopted or defeated. Link to comment Share on other sites More sharing options...
Josh Martin Posted September 12, 2014 at 12:59 AM Report Share Posted September 12, 2014 at 12:59 AM The error was not in a motion.It was in general information that the executive was presenting to the membership for the first time. It has been recorded in the minutes verbatim. No, our minutes are not restricted just to motions adopted or defeated. In that case, it does not belong in the minutes at all. The minutes are a record of what was done, not what was said. Link to comment Share on other sites More sharing options...
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