Guest Dan Posted September 22, 2014 at 11:26 PM Report Share Posted September 22, 2014 at 11:26 PM We had a official meeting last March and approved an amendment to our Constitution in accordance with our By-laws. However our Secretary who was taking the minutes only wrote down the that amendment was passed rather than the actual amendment itself. This is now being challenged by a member of the assembly. If the amendment was not written down in the minutes when it was passed does it make it invalid? Thanks for your Response! --Dan KoblerSigma Pi Fraternity Link to comment Share on other sites More sharing options...
Richard Brown Posted September 22, 2014 at 11:43 PM Report Share Posted September 22, 2014 at 11:43 PM No, failure to record the language of the amendment in the minutes does not make the amendment invalid, it only means that the language of the amendment is not in the minutes. The minutes can be corrected at any time (and should be!!), even years later, to reflect what actually happened. You need to do the best you can to reconstruct what the amendment actually was. If the organization can agree on what the wording was, there is no problem. If the members cannot recall what the amendment said or if there is substantial disagreement as to what it said, you do have a problem. However, majority rules, assuming there was prior notice of a motion to correct the minutes, and whatever the majority agrees on is what will go in the minutes as the bylaw amendment. If there is not previous notice of the motion to correct the minutes (technically, a motion to amend something previously adopted... the minutes), then it requires a two-thirds vote or a vote of a majority of the entire membership to make the correction. All of this assumes that the minutes have already been approved. If not, the correction can be made by majority vote. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted September 23, 2014 at 06:29 PM Report Share Posted September 23, 2014 at 06:29 PM We had a official meeting last March and approved an amendment to our Constitution in accordance with our By-laws. However our Secretary who was taking the minutes only wrote down the that amendment was passed rather than the actual amendment itself. This is now being challenged by a member of the assembly. If the amendment was not written down in the minutes when it was passed does it make it invalid? No, it doesn't make the amendment invalid, it just means that the minutes are incomplete, and need to be corrected. Link to comment Share on other sites More sharing options...
Guest Kim Johnson. Pres. Posted July 6, 2015 at 11:08 PM Report Share Posted July 6, 2015 at 11:08 PM We had a meeting in April where our recording secretary was absent. Two members volunteered to take the minutes and submit them as a team. Only one member's (sketchy) notes made it into the minutes and whole motions and votes were missed. We are a Senior 501c3 Board and 3 months is a long time to remember what took place. If we can't approve the minutes as written should we postpone the vote at the next quarterly meeting or approve what we have and amend them later? Link to comment Share on other sites More sharing options...
Edgar Guest Posted July 6, 2015 at 11:27 PM Report Share Posted July 6, 2015 at 11:27 PM We had a meeting in April . . . Please post your question as a new topic. This forum works best that way. Click here for more information. Link to comment Share on other sites More sharing options...
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