when should minutes from secretary be handed out

[judelynnh]

When is the secretary required to provide the minutes of previous meeting. We meet once a month from may thru October. We now only get them at the opening of the meeting and have no time to actually review them as she is reading them. Its hard to listen, read and absorb at the same time. We don't have time to think if everything has been addressed. Sometimes it's even hard to actually approve them

[Dan Honemann]

It appears as if your secretary is doing all that is required of her in this connection.

[judelynnh]

Can we ask to receive them sooner. I have read that drafts are used so that any corrections could be made before final approval.

[J. J.]

Can we ask to receive them sooner. I have read that drafts are used so that any corrections could be made before final approval.

 

 

You could adopt a rule to require that the minutes be required to be sent out earlier. 

[jstackpo]

You can certainly ask, but don't be too demanding of the Secretary  --  I have been one for an organization or two.

 

If you, collectively, want to ask in a more formal manner, you could pass a standing rule with a time in it.

 

According to RONR the usual rule is that the minutes are read at the next meeting  --  there is no requirement in the book for distribution of copies.  So pay attention!