Guest Dave Posted January 8, 2015 at 04:11 PM Report Share Posted January 8, 2015 at 04:11 PM Our board secretary recently experienced a home fire (everyone safe) but most of the home was destroyed and with it the computer on which he keeps minutes of our meeting. At our next meeting then we will have no minutes to approve. How would you advise we handle this? thanks in advance Link to comment Share on other sites More sharing options...
George Mervosh Posted January 8, 2015 at 04:18 PM Report Share Posted January 8, 2015 at 04:18 PM Our board secretary recently experienced a home fire (everyone safe) but most of the home was destroyed and with it the computer on which he keeps minutes of our meeting. At our next meeting then we will have no minutes to approve. How would you advise we handle this? thanks in advance If the Secretary is unable to present a draft from his memory of what happened, I'd recommend the board appoint a committee of members who were at that meeting to construct a draft based upon their collective memories. Some form of record is better than none. Link to comment Share on other sites More sharing options...
Shmuel Gerber Posted January 8, 2015 at 05:38 PM Report Share Posted January 8, 2015 at 05:38 PM If the Secretary is unable to present a draft from his memory of what happened, I'd recommend the board appoint a committee of members who were at that meeting to construct a draft based upon their collective memories. Some form of record is better than none.You mean they don't have to do the meeting all over again? :-) Link to comment Share on other sites More sharing options...
George Mervosh Posted January 8, 2015 at 06:06 PM Report Share Posted January 8, 2015 at 06:06 PM You mean they don't have to do the meeting all over again? :-) Considering what happened to the Secretary after the meeting, the last thing anyone wants is a case of Groundhog's Day. Link to comment Share on other sites More sharing options...
Edgar Guest Posted January 8, 2015 at 06:21 PM Report Share Posted January 8, 2015 at 06:21 PM You mean they don't have to do the meeting all over again? :-) A foreshadowing of substantial changes in the 12th Edition? Link to comment Share on other sites More sharing options...
Andy Travis Posted January 8, 2015 at 07:45 PM Report Share Posted January 8, 2015 at 07:45 PM Going forward you may want to suggest to the secretary that after they finish the draft minutes they should email them to themselves so a copy can be downloaded from another computer. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted January 8, 2015 at 07:46 PM Report Share Posted January 8, 2015 at 07:46 PM Our board secretary recently experienced a home fire (everyone safe) but most of the home was destroyed and with it the computer on which he keeps minutes of our meeting. At our next meeting then we will have no minutes to approve. How would you advise we handle this? thanks in advance Try this. Link to comment Share on other sites More sharing options...
Bruce Lages Posted January 8, 2015 at 09:24 PM Report Share Posted January 8, 2015 at 09:24 PM Mr. Mervosh's response (#2) clearly covers what you can do to reconstruct the minutes of the last meeting. But when you say that "most of the home was destroyed and with it the computer on which he keeps minutes of our meeting", are you indicating that the minutes of all previous meetings which were taken by this secretary were lost? Let's hope this is not the case, and that your organization had the foresight to keep a copy of its minutes in a separate location. If not, you will have a monumental task ahead to try to reconstruct the minutes of the other earlier meetings as well. Link to comment Share on other sites More sharing options...
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