Guest Mia Posted January 15, 2015 at 08:06 PM Report Share Posted January 15, 2015 at 08:06 PM Is it okay for the president of a board to ask for the minutes, after a meeting is over, to make changes or add to the meeting minutes before the next meeting? Link to comment Share on other sites More sharing options...
Edgar Guest Posted January 15, 2015 at 08:09 PM Report Share Posted January 15, 2015 at 08:09 PM The president can ask but the secretary can (politely) refuse. The "official" time for suggesting corrections is when the draft minutes are presented (by the secretary) for approval (presumably at the next regular meeting). That's not to say the secretary can't ask for input, or even distribute the draft to all members prior to the next meeting. But the secretary is under no obligation to do either. Link to comment Share on other sites More sharing options...
Andy Travis Posted January 15, 2015 at 08:11 PM Report Share Posted January 15, 2015 at 08:11 PM No it is not ok. At the next meeting (or if a special meeting were called only for this purpose), the president would have to make a motion to amend the minutes.See p.475 in RONR line 20. Link to comment Share on other sites More sharing options...
Guest Mia Posted January 15, 2015 at 08:21 PM Report Share Posted January 15, 2015 at 08:21 PM Thank You! Do you know if there is anything written in any book any where about this subject so he can show this new board president? I'm trying to help keep the conflict down with this person, she is very controlling. Link to comment Share on other sites More sharing options...
Guest Mia Posted January 15, 2015 at 08:24 PM Report Share Posted January 15, 2015 at 08:24 PM Sorry, I didn't see what the last person had wrote about where to look. I've been searching for proof of what I want for the last 2 hours so missed that when I was reading the info. you both have wrote. Thank You, again! Link to comment Share on other sites More sharing options...
Andy Travis Posted January 15, 2015 at 08:30 PM Report Share Posted January 15, 2015 at 08:30 PM I edited my original post to include the reference. We must have been typing at the same time Link to comment Share on other sites More sharing options...
Dan Honemann Posted January 15, 2015 at 08:37 PM Report Share Posted January 15, 2015 at 08:37 PM Sorry, I didn't see what the last person had wrote about where to look. I've been searching for proof of what I want for the last 2 hours so missed that when I was reading the info. you both have wrote. Thank You, again! Unfortunately, what the last person wrote about where to look is the wrong place. What is said on page 475, lines 18-24, applies only to the amendment of minutes previously approved. You appear to be asking about making changes to the minutes prior to their approval. Link to comment Share on other sites More sharing options...
Andy Travis Posted January 15, 2015 at 08:41 PM Report Share Posted January 15, 2015 at 08:41 PM In answering Guest_Mia's question I was assuming the board had already approved the minutes. Maybe Guest_Mia can clarify so we can point her in the correct direction.If I am incorrect in my assumption then please refer to Edgar's answer. Link to comment Share on other sites More sharing options...
Guest Mia Posted January 15, 2015 at 08:45 PM Report Share Posted January 15, 2015 at 08:45 PM No, these are minutes that have not been approved yet by the board. The president wants to make changes to the minutes before the next meeting is held & before any other board member reads the minutes. Link to comment Share on other sites More sharing options...
Andy Travis Posted January 15, 2015 at 08:50 PM Report Share Posted January 15, 2015 at 08:50 PM Then Edgar's answer is the one to go with. See p. 473 in RONR. I was also incorrect as per p.473 line 35 that a special meeting does not approve minutes. Learning is fun! Link to comment Share on other sites More sharing options...
Guest Mia Posted January 15, 2015 at 09:22 PM Report Share Posted January 15, 2015 at 09:22 PM Yes, learning is fun. LOL! Thanks again to all of you. I really want this person to have proof before he has to face her with this situation. He did call the past president and told him what happened. He also is pretty sure she is in the wrong. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted January 16, 2015 at 02:51 PM Report Share Posted January 16, 2015 at 02:51 PM Until the draft minutes are read at the next meeting, they are in the hands of the secretary, who decides how they should be treated. Some secretaries distribute the draft to every member and, of those, some secretaries solicit suggested corrections in advance of the next meeting. But whether to change the draft or not is still the decision of the secretary. If the secretary does not agree to a suggestion, or doesn't accept any advance suggestions at all, or doesn't distribute an advance draft in the first place, it is still the right of any member to offer corrections at the time that approval of minutes becomes the pending question, at the next meeting. At that point, it becomes the members of the body and no longer the secretary who decide what goes or stays in the minutes. Link to comment Share on other sites More sharing options...
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