Guest Nadine Voelz Posted January 15, 2015 at 09:48 PM Report Share Posted January 15, 2015 at 09:48 PM We are a moderate-sized organization where the President has taken on most of the duties of ALL the offices. Due to health issues, she is now withdrawing from the group. We are trying to set up new officers with the duties being separated again. We have three nominations for President, one for VP, and none for secretary or treasurer. What does Robert's Rules of Order state for filling those offices? Can we ask the current office holders to remain in their roles if they wish or do we need to formally elect them, or do away with/combine the offices? Thank you. Link to comment Share on other sites More sharing options...
Hieu H. Huynh Posted January 15, 2015 at 10:09 PM Report Share Posted January 15, 2015 at 10:09 PM Elections should be held according to your bylaws. The candidate who receives a majority vote is elected to the office. If no candidate receives a majority vote for an office, the balloting is repeated for that office until a candidate receives a majority vote. To "do away with/combine the offices", your organization would have to amend its bylaws. Link to comment Share on other sites More sharing options...
Josh Martin Posted January 16, 2015 at 01:01 AM Report Share Posted January 16, 2015 at 01:01 AM We are a moderate-sized organization where the President has taken on most of the duties of ALL the offices. Due to health issues, she is now withdrawing from the group. We are trying to set up new officers with the duties being separated again. We have three nominations for President, one for VP, and none for secretary or treasurer. What does Robert's Rules of Order state for filling those offices? Can we ask the current office holders to remain in their roles if they wish or do we need to formally elect them, or do away with/combine the offices? Thank you.While it will take an amendment to the bylaws to actually combine the offices, unless your bylaws provide otherwise, a member may serve in multiple offices.It also occurs to me that with three candidates for President, one would hope some of them would be willing to serve in a different office if they are not elected as President.The members who are currently in their offices may continue to serve if the election is not yet completed, depending on how the term of office is worded in your bylaws, but you can't just skip to that. An election must be held first. If they are willing to serve another term, then elect them. Even if they are not, and no one else is nominated, an election is still held. Write-in votes are permitted. Link to comment Share on other sites More sharing options...
Guest Nadine Voelz Posted January 16, 2015 at 01:30 AM Report Share Posted January 16, 2015 at 01:30 AM Thank you for the replies. What happens to the offices if nobody wants to run for them? I was thinking the President could possibly also be the treasurer, as somebody needs to control the pocketbook, as it were. We have members all over the country, but most are out of this area, elderly, and physically infirmed, so many don't attend meetings or are involved in any way other than being a member. We are a hair breadth away from dissolving. We have so few members who attend meetings that I am a committee of one to re-write the bylaws and put them forward for a vote. We need to include in our bylaws other ways of holding meetings, like the internet and Skype. Link to comment Share on other sites More sharing options...
Josh Martin Posted January 16, 2015 at 01:37 AM Report Share Posted January 16, 2015 at 01:37 AM Thank you for the replies. What happens to the offices if nobody wants to run for them? I was thinking the President could possibly also be the treasurer, as somebody needs to control the pocketbook, as it were.If a member wants to serve in more than one office, the appropriate way to do that is to elect him to both offices. So that wouldn't be "no one."If no one is willing to serve, then the current officers may stay in office until their successors are elected, depending on how the term of office in your bylaws is worded. If they do not, the assembly will need to elect a Secretary Pro Tempore at each meeting, and the position of Treasurer will be vacant. Link to comment Share on other sites More sharing options...
Edgar Guest Posted January 16, 2015 at 01:37 AM Report Share Posted January 16, 2015 at 01:37 AM We are a hair breadth away from dissolving. Nothing lasts forever. It may be time to bite the bullet. Or keep doing what you're doing without a formal organization. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted January 16, 2015 at 02:37 PM Report Share Posted January 16, 2015 at 02:37 PM Thank you for the replies. What happens to the offices if nobody wants to run for them? I was thinking the President could possibly also be the treasurer, as somebody needs to control the pocketbook, as it were. We have members all over the country, but most are out of this area, elderly, and physically infirmed, so many don't attend meetings or are involved in any way other than being a member. We are a hair breadth away from dissolving. We have so few members who attend meetings that I am a committee of one to re-write the bylaws and put them forward for a vote. We need to include in our bylaws other ways of holding meetings, like the internet and Skype. Skype will not allow everyone to hear everyone else at once, which is a basic tenet of a deliberative assembly. Link to comment Share on other sites More sharing options...
Josh Martin Posted January 16, 2015 at 02:46 PM Report Share Posted January 16, 2015 at 02:46 PM Skype will not allow everyone to hear everyone else at once, which is a basic tenet of a deliberative assembly.What are you talking about? Teleconferences (or even video conferences) via Skype are entirely possible. Link to comment Share on other sites More sharing options...
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