Board Approvals by email

[Guest John G.]

My board said there is no need to wait till a Board Meeting to get routine things approved and that they could do it by email. But what is the procedure for getting these decisions into the Minutes, because my understanding was that "if it's not in the Minutes, it didn't happen."

 

Thanks

 

John

[Chris Harrison]

Do the bylaws specifically allow the Board to conduct business via email?  If they don't you can't do it (RONR pp. 423-424).  If the bylaws do authorize email voting then it will be up to you all to work out the details (for example how such decisions end up in the minutes).

[Guest John G.]

Thanks, looks like we'll have to change the By-Laws.

[Hieu H. Huynh]

... my understanding was that "if it's not in the Minutes, it didn't happen."

 

Also, a more correct statement is that minutes are a record of what was done at a meeting (also see FAQ #15). So even if a main motion was improperly adopted at a meeting, it still happened and that motion would be recorded in the minutes.

[Josh Martin]

...my understanding was that "if it's not in the Minutes, it didn't happen."

I wouldn't say that. If a motion was adopted at a meeting and it was mistakenly omitted from the minutes, the motion was still adopted. The minutes just need to be corrected.