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Guest Kim

Voting on members at annual meeting

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Guest Kim

Our by-laws state that directors can sit for a 1 or 2 year term and may be voted for a consecutive term at the annual meeting. We are to stagger terms so only half the board is voted on each year. This is the first annual meeting since these by-laws came into effect. We did not specify terms of any current directors. One has been there for over 10 years. One has been for 3 1/2 years. One for 1 1/2. 3 others are less than a year.

How should we initiate this? Start with the 3 that have been the longest and vote on the 3 remaining next year? Going forward, we need to establish the term when we bring someone on.

How do we vote? Does a director need a majority to stay for a consecutive term? Should this be done with a secret ballot?

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In order to sort all this out, it would probably be best to find a (professional) parliamentarian in your area to study your entire bylaws (we can't do that here) and advise you. We take questions on RONR, not individual organization's bylaws.

 

Anticipate your
Continuing  big troubles
Are procedural?

Should get in touch with
Real parliamentarian
In your area

As soon as you can
(Not virtual ones like us)
For consultations.

(Can you do Haiku better, please?)

Contact either (or both) the ...

National Association of Parliamentarians
213 South Main St.
Independence, MO  64050-3850

Phone: 888-627-2929
Fax: 816-833-3893;  
e-mail: hq@NAP2.org  
<<www.parliamentarians.org>>


or

Sharon Barkmeier, AIP Account Manager
American Institute of Parliamentarians
618 Church Street, Ste 220
Nashville, TN 37219

phone: 888-664-0428
sbarkmeier@aipparl.org
<< www.aipparl.org >>


for a reference or information.

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To handle this situation your organization needs to adopt provisos to the bylaws which spell out how the transition is to occur.  I would suggest that, in fairness, those who have served longest should give up their seats (this would be half of the number or 3).  Also, the terms should be fixed at one or two years, rather than some weird combination, which confuses the situation.

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