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Approval of minutes


Guest Syoung

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Motions become effective upon adoption, regardless of when... or if... the minutes are approved.  It is a common misconception that motions do not become effective until the minutes are approved.  One has nothing to do with the other, except that the minutes should accurately reflect what was done.

 

On the flip side, if the adoption of a motion is invalid, such as a motion adopted in the absence of a quorum, it remains invalid despite the later approval of the minutes of that meeting. 

 

The minutes are simply a record of what happened.  They don't legitimize or de-legitimize anything.

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and the minutes can always be corrected/amended at a later date even if they were already approved..."even many years later--the minutes can then be corrected by means of the motion to Amend Something Previously Adopted(35), which requires a two-thirds vote, or a majority vote with notice, or the vote of a majority of the entire membership, or unanimous consent." RONR (11th ed.), p.475, ll. 18-24.

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If the minutes of a meeting are not approved does it void action taken at that meeting?

 

No, it simply means that the minutes still need to be approved.

 

Not approving minutes is not an option, by the way.  The only way to prevent the approval of the draft minutes is to offer a correction.

 

Once all the correcting is done, whatever remains are the approved minutes.

 

If you allow for the possibility of voting No on approval, you're doing it wrong.

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