Guest Syoung Posted May 15, 2015 at 06:06 AM Report Share Posted May 15, 2015 at 06:06 AM If the minutes of a meeting are not approved does it void action taken at that meeting? Link to comment Share on other sites More sharing options...
jstackpo Posted May 15, 2015 at 06:55 AM Report Share Posted May 15, 2015 at 06:55 AM No. Link to comment Share on other sites More sharing options...
Richard Brown Posted May 15, 2015 at 08:45 AM Report Share Posted May 15, 2015 at 08:45 AM Motions become effective upon adoption, regardless of when... or if... the minutes are approved. It is a common misconception that motions do not become effective until the minutes are approved. One has nothing to do with the other, except that the minutes should accurately reflect what was done. On the flip side, if the adoption of a motion is invalid, such as a motion adopted in the absence of a quorum, it remains invalid despite the later approval of the minutes of that meeting. The minutes are simply a record of what happened. They don't legitimize or de-legitimize anything. Link to comment Share on other sites More sharing options...
jstackpo Posted May 15, 2015 at 10:38 AM Report Share Posted May 15, 2015 at 10:38 AM And the purpose of approving the minutes is simply to certify that the secretary got it right, in making a record of what was done (not what was said). This makes the minutes "official". Link to comment Share on other sites More sharing options...
DanielEHayes Posted May 15, 2015 at 11:09 AM Report Share Posted May 15, 2015 at 11:09 AM and the minutes can always be corrected/amended at a later date even if they were already approved..."even many years later--the minutes can then be corrected by means of the motion to Amend Something Previously Adopted(35), which requires a two-thirds vote, or a majority vote with notice, or the vote of a majority of the entire membership, or unanimous consent." RONR (11th ed.), p.475, ll. 18-24. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted May 15, 2015 at 12:59 PM Report Share Posted May 15, 2015 at 12:59 PM If the minutes of a meeting are not approved does it void action taken at that meeting? No, it simply means that the minutes still need to be approved. Not approving minutes is not an option, by the way. The only way to prevent the approval of the draft minutes is to offer a correction. Once all the correcting is done, whatever remains are the approved minutes. If you allow for the possibility of voting No on approval, you're doing it wrong. Link to comment Share on other sites More sharing options...
Guest Guest Posted May 15, 2015 at 05:22 PM Report Share Posted May 15, 2015 at 05:22 PM Thank you all. This definitely confirms my understanding of the matter. Link to comment Share on other sites More sharing options...
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