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Refusal to Correct Minutes


Guest Liz Hamill

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At our monthly Union meeting minutes were read by the Business Agent, who chairs the meeting. Discussion ensued as to what was left out; inclusive of a motion that affects us all.  The members by a show of hands, unanimously, wanted them corrected, as to reflect what really occurred the month before. A member from the floor had taken the minutes the month before, also spoke to the differences between the version submitted to them, changes made. The Chair refused to make corrections and the minutes were not accepted as read. Our meeting carried on, however, any mention of topics from the previous month were stymied. What avenues do members on the floor have to ensure minutes are corrected, acknowledged by the Chair, as they are published when passed?

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All members have the right to move corrections to the minutes.  Usually it is done by unanimous consent, but if anybody objects, the motion requires a second (unless in a small board) and a majority vote.  The chair does not have the authority to refuse to entertain motions to correct the minutes.  If he tries it again, someone should raise a point of order that motions by members to correct the minutes are in order and must be allowed.  If he rules against you, appeal his ruling.  An appeal requires a second, unless it's in a small board using the small board rules, and it takes a majority vote to overrule the chair.  A tie  vote sustains the chair.

 

Reading and approval of the minutes is covered in RONR on pages 354-355 and pages 473-475.

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We did do a point of order, the chair ruled against it, then we appealed it, over ruled the chair using RR and supported by our By-Laws. We were then told by the Chair and Secretary-Treasurer, in their opinion, changes do not need to be made. The version we did not agree to, is published on the site. Have read the pages you suggested, and believe we understand the process, but the Chair is not following. Have another meeting coming up and just want a little clarity as to the minutes been published which were not accepted, and we will probably be dealing with similar issues for the meeting we tried to change the minutes.

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