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Guest Pat H

Board minutes

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Guest Pat H

Our Board has opted to have a minutes secretary take notes at the Board Mtgs.  Should she submit the minutes to the Board Secretary first for approval or can she send them to the full Board?  Also, can she sign them with the Board Secretary's title/name.  We are a very new Board and want to follow the correct rules.

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Should she submit the minutes to the Board Secretary first for approval or can she send them to the full Board?  Also, can she sign them with the Board Secretary's title/name. 

 

Nothing in RONR requires the minutes be shown to anyone before they're submitted for approval (usually at the next regular meeting).

 

The person who prepares the minutes is the person who should sign them (with her own name*).

 

*Edited at 1:20 PM to add italicized text.

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Nothing in RONR requires the minutes be shown to anyone before they're submitted for approval (usually at the next regular meeting).

 

The person who prepares the minutes is the person who should sign them.

While this is true, in practical terms (for most organizations) it is my opinion and experience that this kind of review (and possible revision of the text of the 'draft minutes') is usually a good idea and results in much less correction of the draft at the actual meeting.

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While this is true, in practical terms (for most organizations) it is my opinion and experience that this kind of review (and possible revision of the text of the 'draft minutes') is usually a good idea and results in much less correction of the draft at the actual meeting.

 

Sure. And if the minutes are distributed to all members (of the board) they needn't be read prior to approval at the next meeting.

 

But we often have posts here which, for example, say that the president requires that the secretary provide him with a copy of the draft in advance for his "approval". And in this particular instance, where, for some reason, the secretary isn't recording the minutes, I wanted to make it clear that she had no right, as secretary, to see the draft before anyone else or, especially, to "approve" them. 

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