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meeting minutes


Guest charles alfano

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Guest charles alfano

after the secretary takes the minutes of a meeting, should she just send them to all board members as she interpretes them or should she send them for corrections (additions/deletions) and then re do them or just wait until the next board meeting for someone to make a motion to accept the minutes as read (subject to any corrections)

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All three options are available.

 

There is no requirement that the (draft) minutes be sent to anyone but if they're sent to all members (of the body that is meeting; in this instance all board members), then the reading of the minutes (at the meeting at which they are to be approved) can be avoided (on the presumption that everyone's already read them). Though, even in this instance, they must be read upon the request of a single member.

 

And if the secretary does send the draft to anyone ahead of time, and receives suggestions for corrections, she's under no obligation to make those corrections. And if any corrections are made prior to the meeting then the minutes will have to be read aloud at the meeting (unless the secretary can send the corrected draft to all members).

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 . . . or just wait until the next board meeting for someone to make a motion to accept the minutes as read (subject to any corrections)

 

Minutes are approved, not "accepted", and, although not improper, a motion is not required. Once any corrections have been agreed to, the chair simply declares the minutes "Approved".

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