Guest Jessica Feeley Posted June 27, 2015 at 06:51 PM Report Share Posted June 27, 2015 at 06:51 PM It is the policy of our organization ( officially it's a "committee") that since we are a very small group with a small checking account that individual expenses for mileage expense are not reimbursed. I am the Treasurer and the Chair notifies me that one individual who attended specialty training was to be reimbursed for her travel to this event. I refused as the expense had not been approved by the committee or even in an Executive Session. The Chair informed me via e-mail that "the next time that you have reservations about an expenditure that I have authorized to take it up at the next meeting." I consulted out state-level rules committee and was informed that I am correct. Unfortunately, I cannot find the citation. Thank you for your assistance. Link to comment Share on other sites More sharing options...
Hieu H. Huynh Posted June 27, 2015 at 06:54 PM Report Share Posted June 27, 2015 at 06:54 PM What is your question? Link to comment Share on other sites More sharing options...
Edgar Guest Posted June 27, 2015 at 07:18 PM Report Share Posted June 27, 2015 at 07:18 PM The Chair informed me via e-mail that "the next time that you have reservations about an expenditure that I have authorized to take it up at the next meeting." Nothing in RONR gives the president (or "chair") the authority to act in violation of an organization's rules and policies. Given the facts as stated, it appears you acted responsibly as treasurer. In any event, you can hash it all out at the next meeting. Link to comment Share on other sites More sharing options...
Richard Brown Posted June 27, 2015 at 09:17 PM Report Share Posted June 27, 2015 at 09:17 PM Nothing in RONR gives the president (or "chair") the authority to act in violation of an organization's rules and policies. Given the facts as stated, it appears you acted responsibly as treasurer. In any event, you can hash it all out at the next meeting.And since the assembly has the final word, at the next meeting the assembly can decide whether to reimburse you guest Jessica for the expense. Link to comment Share on other sites More sharing options...
Edgar Guest Posted June 27, 2015 at 09:23 PM Report Share Posted June 27, 2015 at 09:23 PM And since the assembly has the final word, at the next meeting the assembly can decide whether to reimburse you guest Jessica for the expense. Reimbursed for what? Link to comment Share on other sites More sharing options...
Richard Brown Posted June 27, 2015 at 09:26 PM Report Share Posted June 27, 2015 at 09:26 PM Reimbursed for what?For travel, according to guest Jessica's original post. But the reimbursement would be for the member who incurred the expense, not for Jessica. She's the treasurer who would, presumably, write the check. And sign it. Link to comment Share on other sites More sharing options...
Edgar Guest Posted June 27, 2015 at 09:32 PM Report Share Posted June 27, 2015 at 09:32 PM . . . the assembly can decide whether to reimburse you guest Jessica for the expense.. . . the reimbursement would be for the member who incurred the expense, not for Jessica. Well, I'm not sure the assembly could authorize reimbursement for travel expenses if it's the organization's policy not to do so. Not without amending the policy. Link to comment Share on other sites More sharing options...
Richard Brown Posted June 27, 2015 at 09:38 PM Report Share Posted June 27, 2015 at 09:38 PM Well, I'm not sure the assembly could authorize reimbursement for travel expenses if it's the organization's policy not to do so. Not without amending the policy. Well, I'm not at all convinced that it's a written policy. I suspect it is custom. If it's custom, then the assembly could still decide, by majority vote, to pay the expense. Page 19, lines 6-9. If it's a written policy, it may be necessary to amend the rule, since it would probably be in the nature of a standing rule having application outside of a meeting. Page 18 lines 23-25. Link to comment Share on other sites More sharing options...
Edgar Guest Posted June 27, 2015 at 09:53 PM Report Share Posted June 27, 2015 at 09:53 PM Well, I'm not at all convinced that it's a written policy. I suspect it is custom. I suspect you're right. But I hope we can agree that the treasurer acted responsibly and the president was out of line. Link to comment Share on other sites More sharing options...
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