Guest Norene Goard Posted July 7, 2015 at 10:12 PM Report Share Posted July 7, 2015 at 10:12 PM Robert's rules state that the minutes should contain a record what is done, not what is said. Later it is stated that if the minutes are published, they should contain a list of speakers on each side of the question with an abstract of each address. In the past, the board and general meeting minutes were included in the body of our newsletter and for the past year we have been sending out a blast informing members that the newsletter is on the website and both sets of minutes are in attachments to the blast.Is this way of doing things officially "publishing" them and do we need to continue posting everything said and the names of those who said it? If so, how can we streamline things as the minutes are becoming quite a large document. Link to comment Share on other sites More sharing options...
Edgar Guest Posted July 7, 2015 at 11:06 PM Report Share Posted July 7, 2015 at 11:06 PM Is this way of doing things officially "publishing" them and do we need to continue posting everything said and the names of those who said it? No. It's extremely unlikely that your minutes are being published. Check out the sample minutes in RONR. Link to comment Share on other sites More sharing options...
jstackpo Posted July 8, 2015 at 12:15 AM Report Share Posted July 8, 2015 at 12:15 AM Of course the minutes in RONR (p 472-3) were clearly and unequivocally published. Link to comment Share on other sites More sharing options...
Edgar Guest Posted July 8, 2015 at 12:23 AM Report Share Posted July 8, 2015 at 12:23 AM Of course the minutes in RONR (p 472-3) were clearly and unequivocally published. But they weren't "published" by the L.M. Society. Link to comment Share on other sites More sharing options...
Dan Honemann Posted July 8, 2015 at 10:06 AM Report Share Posted July 8, 2015 at 10:06 AM Robert's rules state that the minutes should contain a record what is done, not what is said. Later it is stated that if the minutes are published, they should contain a list of speakers on each side of the question with an abstract of each address. In the past, the board and general meeting minutes were included in the body of our newsletter and for the past year we have been sending out a blast informing members that the newsletter is on the website and both sets of minutes are in attachments to the blast.Is this way of doing things officially "publishing" them and do we need to continue posting everything said and the names of those who said it? If so, how can we streamline things as the minutes are becoming quite a large document. RONR does not say that if the minutes are published they should contain a list of speakers on each side of the question with an abstract of each address. It says (on pp. 475-76, 11th ed.) that if a society wishes to publish a full record of its proceedings, such a record frequently contains a list of the speakers on each side of every question, with an abstract or the text of each address, but goes on to make it clear that any such record or transcript of the proceedings prepared for publication does not take the place of the minutes. Regardless of what you decide to publish, your minutes should not contain "everything said and the names of those who said it". Link to comment Share on other sites More sharing options...
Guest Norene Goard Posted July 9, 2015 at 07:21 PM Report Share Posted July 9, 2015 at 07:21 PM What is the L.M. Society? Link to comment Share on other sites More sharing options...
Edgar Guest Posted July 9, 2015 at 07:27 PM Report Share Posted July 9, 2015 at 07:27 PM What is the L.M. Society? It's the society whose minutes are included in RONR on pp.472-473. Margaret Duffy is the secretary. The L.M. Society has a library and lakefront property. Link to comment Share on other sites More sharing options...
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