Wjeells@aol.com Posted September 28, 2015 at 02:57 PM Report Share Posted September 28, 2015 at 02:57 PM Greetings - I have been scouring the forums trying to get a clear answer, and I don't think I found one. Minutes Approval (Board,ExCom, Foundation, Trustees, etc.) I saw a reference that someone shared RONR 11 pp 354-355 says that no longer are minutes formally voted anymore, rather accepted by consensus after a call for changes/corrections. This is what was shared... The Chair says “Are there any corrections to the minutes?" If there are corrections, they are made to the minutes. The Chair then says "Are there any further corrections to the minutes?" After any proposed corrections have been disposed of, and when there is no response to the chair's inquiry, "Are there any further corrections to the minutes?" the chair says, "There being no corrections [or "no further corrections"] to the minutes, the minutes stand [or "are"] approved [or "approved as read," or "approved as corrected"]." The minutes are thus approved without any formal vote, even if a motion for their approval has been made. The only proper way to object to the approval of the secretary's draft of the minutes is to offer a correction to it." RONR (11th ed), pp. 354-355 Is this correct? Is the formal process of motions and votes to approve the minutes now modified?ThanksW Link to comment Share on other sites More sharing options...
jstackpo Posted September 28, 2015 at 03:22 PM Report Share Posted September 28, 2015 at 03:22 PM Not really "modified". That's the way it should have been all along, although the 11th Edition made that more clear and explicit. Link to comment Share on other sites More sharing options...
Robert B Fish Posted September 28, 2015 at 05:47 PM Report Share Posted September 28, 2015 at 05:47 PM The part of the procedure that's most frequently misunderstood is that the assembly is OBLIGATED to keep minutes, so action that would result in not keeping the minutes is incorrect. Hence, you should present the draft minutes, determine whether there are corrections/additions proposed and, if so, whether to accept the correction(s). At the end of that process, there is no reason about whether the (corrected) minutes should be approved. Hence, the chairman can announce that fact without putting the acceptance to a vote. -Bob Link to comment Share on other sites More sharing options...
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