Nrm Posted March 23, 2016 at 09:26 PM Report Share Posted March 23, 2016 at 09:26 PM Is there any guidance or preferred practice for recording the agenda in the minutes? Typically, our board approves minutes that reflect the motion to adopt an agenda. We would be correct that there is no need or requirement (or purpose, really) in specifying what was listed on the agenda (or amended to agenda) in the minutes, yes? Link to comment Share on other sites More sharing options...
Hieu H. Huynh Posted March 23, 2016 at 10:41 PM Report Share Posted March 23, 2016 at 10:41 PM What would be the point of putting the agenda in the minutes? Link to comment Share on other sites More sharing options...
Kim Goldsworthy Posted March 24, 2016 at 01:10 AM Report Share Posted March 24, 2016 at 01:10 AM 3 hours ago, Nrm said: Is there any guidance or preferred practice for recording the agenda in the minutes? Typically, our board approves minutes that reflect the motion to adopt an agenda. We would be correct that there is no need or requirement (or purpose, really) in specifying what was listed on the agenda (or amended to agenda) in the minutes, yes? Say! That is an interesting question which I have never thought of. *** If there is, indeed, a motion -- to adopt Document 'D' -- like a committee report, like a resolution -- then it would be proper and expected that the document be either word-for-word included in the minutes, or, more realistically for longer texts, filed away, either as an appendix to the minutes or filed in its customary archive, as the case may be (this is particularly common for committee reports, which typically are compiled into their own archive). *** The twist, here, being -- I have seen minutes say, ". . . the agenda was adopted . . .", but I have never seen minutes actually include the word-for-word document. Funny how such a simple notion can be overlooked. -- It makes me ponder. In a good way. Link to comment Share on other sites More sharing options...
Dan Honemann Posted March 24, 2016 at 09:39 AM Report Share Posted March 24, 2016 at 09:39 AM 11 hours ago, Nrm said: Is there any guidance or preferred practice for recording the agenda in the minutes? Typically, our board approves minutes that reflect the motion to adopt an agenda. We would be correct that there is no need or requirement (or purpose, really) in specifying what was listed on the agenda (or amended to agenda) in the minutes, yes? If your board adopts an agenda for one of its meetings, the adopted agenda should be fully recorded in the minutes of that meeting, or directly attached as an exhibit to those minutes in the minute book. Link to comment Share on other sites More sharing options...
George Mervosh Posted March 24, 2016 at 01:12 PM Report Share Posted March 24, 2016 at 01:12 PM 3 hours ago, Daniel H. Honemann said: If your board adopts an agenda for one of its meetings, the adopted agenda should be fully recorded in the minutes of that meeting, or directly attached as an exhibit to those minutes in the minute book. What kind of creature is this, Dan? Link to comment Share on other sites More sharing options...
Richard Brown Posted March 24, 2016 at 02:07 PM Report Share Posted March 24, 2016 at 02:07 PM 4 hours ago, Daniel H. Honemann said: If your board adopts an agenda for one of its meetings, the adopted agenda should be fully recorded in the minutes of that meeting, or directly attached as an exhibit to those minutes in the minute book. Is this stated somewhere in RONR? I don't recall having seen it and did not find it just now when conducting a brief search. Link to comment Share on other sites More sharing options...
Richard Brown Posted March 24, 2016 at 02:11 PM Report Share Posted March 24, 2016 at 02:11 PM 1 hour ago, George Mervosh said: What kind of creature is this, Dan? The creature mentioned at the bottom of page 474? (And probably more so in earlier versions of RONR, although I did not check. I do seem to recall language from earlier editions about a "bound minute book" or something to that effect. Perhaps that was before we had typewriters and loose leaf binders? And perhaps it's extinct now? Link to comment Share on other sites More sharing options...
George Mervosh Posted March 24, 2016 at 02:18 PM Report Share Posted March 24, 2016 at 02:18 PM 5 minutes ago, Richard Brown said: The creature mentioned at the bottom of page 474? (And probably more so in earlier versions of RONR, although I did not check. I do seem to recall language from earlier editions about a "bound minute book" or something to that effect. Perhaps that was before we had typewriters and loose leaf binders? And perhaps it's extinct now? Oh please stop harassing me while I'm harassing Dan. Link to comment Share on other sites More sharing options...
Dan Honemann Posted March 24, 2016 at 02:23 PM Report Share Posted March 24, 2016 at 02:23 PM 8 hours ago, George Mervosh said: What kind of creature is this, Dan? It's that thing the secretary has a duty to maintain (p. 459, ll. 13-17). Link to comment Share on other sites More sharing options...
Dan Honemann Posted March 24, 2016 at 03:46 PM Report Share Posted March 24, 2016 at 03:46 PM 5 hours ago, Daniel H. Honemann said: If your board adopts an agenda for one of its meetings, the adopted agenda should be fully recorded in the minutes of that meeting, or directly attached as an exhibit to those minutes in the minute book. 1 hour ago, Richard Brown said: Is this stated somewhere in RONR? I don't recall having seen it and did not find it just now when conducting a brief search. When a motion is made to adopt something (an agenda, a set of bylaws, a committee report, or whatever), it doesn't make any difference whether that which is proposed for adoption is presented orally or in writing. It is obviously a part of the main motion to adopt it, and is to be recorded in the minutes (p. 469, ll. 13-25). Link to comment Share on other sites More sharing options...
Gary Novosielski Posted March 25, 2016 at 09:51 PM Report Share Posted March 25, 2016 at 09:51 PM On 3/24/2016 at 9:12 AM, George Mervosh said: What kind of creature is this, Dan? It's probably the Substantial Book referred to in RONR. Link to comment Share on other sites More sharing options...
Kim Goldsworthy Posted March 26, 2016 at 05:15 AM Report Share Posted March 26, 2016 at 05:15 AM 7 hours ago, Gary Novosielski said: It's probably the Substantial Book referred to in RONR. Is there an app for that? "Siri, please bring up my Substantial Book." Link to comment Share on other sites More sharing options...
George Mervosh Posted March 28, 2016 at 01:55 PM Report Share Posted March 28, 2016 at 01:55 PM Well I'm glad some realized I was joking, instead of citing page numbers for something I knew existed. Link to comment Share on other sites More sharing options...
Dan Honemann Posted March 28, 2016 at 02:16 PM Report Share Posted March 28, 2016 at 02:16 PM 10 minutes ago, George Mervosh said: Well I'm glad some realized I was joking, instead of citing page numbers for something I knew existed. Okay, but when were you going to explain to Nrm that his board probably should not be adopting an agenda in the first place (assuming it meets at least once every three months, and his organization has adopted RONR as its parliamentary authority), but if it does, the adopted agenda should be entered in the minutes kept in that there minute book. Link to comment Share on other sites More sharing options...
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